Call to Order:
The meeting was called to order by Jim Thomas at 3:10pm.
Establish Quorum of Directors:
Jim Thomas, Ronda Rogers and Mary Touris were present in order to establish a quorum. Roseann Simcox was not able to attend. Kathy Watts represented management.
Approval of Minutes from the July 17, 2018 Board Meetings:
Mary Touris made a motion to approve the minutes of the July 17, 2018 Board meeting as written. Ronda Rogers seconded the motion and the motion passed by unanimous voice vote.
Document Revision Results: Kathy reported that all proposed amendments for the Condominium Documents passed and the results have been sent to the attorney for recording with the state. When confirmation of the recording has been received, all owners will be mailed a copy of the recorded amendments and they will be added to the website. Kathy thanked Ruth Thomas for all her help in getting the necessary votes. Revising the Bylaws will be addressed next.
Soffit repair: A contract had been signed with Lightholder Inc and the repairs have been completed.
Pond wall: The pond wall repairs have been completed. Any new issues will be addressed at that time.
Proposed 2019 Budget Mail out approval: Ronda Rogers made a motion to approve the mailing of the 2019 Proposed Budget to the owners. The packet will also include and 60 Day Notice for the 2018 Annual Meeting. Mary Touris seconded the motion and the motion passed by unanimous voice vote.
Parking – guest & reserved spaces: Residents were reminded that each unit has one reserved space and even though you may not think the resident is using it, unless you have specific permission to use someone else’s reserved space, you cannot park there. Also, there are limited guest spaces and they’re for everyone’s use but if your unit has more than two vehicles, one of the vehicles should be parked either the area west of Building E or along the east side of the property by the entrance as a courtesy to others.
1. Perimeter Fence:
a. Phase 1 – North : was completed February 2016
b. Phase 2 – West & South : was completed May 2017.
c. Phase 3 – Bldgs. E & F parking lot and the storage area : was completed July 2018 and will be removed from the “Projects” listing.
2. Asphalt Repair/Resealing: We will be getting bids.
A206 – Tracey Bodger
E235 - Kathleen Miron
-Emergency vs Non-emergency: Call our property management company, Dragon Property at 338-2588, the onsite office phone at 452-4124 or contact Jim Thomas or leave a note for Keith regarding non-emergency maintenance issues during normal office hours, Monday thru Friday. If it is a ‘true emergency’ and cannot wait until the next business day, then a Board member or Management should be called. Business hours are Monday thru Thursday 9-5 and Friday 9-12, NOT evenings or weekends. If your issue is inside your unit, for example: AC unit dripping, clogged toilet, shower leaking, water heater…….it is YOUR responsibility to call a plumber or the appropriate vendor. It is NOT the Board or Management’s responsibility to inspect and call a vendor for you. Other NON-emergency issues could be that you received a letter, someone parked in your space, your walkway is wet/dirty/has leaves, a light bulb is out, you have ants, etc.
-Kathy reminded residents NOT to adjust, move or change any of the sprinkler heads as it can cause issues with the system. If you have a problem, contact a Board member or management. Any expenditures causes by a resident will be charged to their unit.
The next meeting will be October 16, 2018 at 3:00pm in the clubhouse.
With no further business to discuss, the meeting was adjourned at 3:25pm.
Kathy Watts, CMCA, LCAM
Dragon Property Management