Island Village


Call to Order:
The meeting was called to order by Jim Thomas at 3:05pm.

Establish Quorum of Directors:
Jim Thomas, Roseann Simcox, Mary Hoehn and Mary Touris were present in order to establish a quorum. Jim Pritsch was not able to attend. Kathy Watts represented management.

Those also attending were: Ruth Thomas-C122 : Dave Martin-C220 : Linda Murphy-D229 : Betty Gaulin-E134.

Approval of Minutes from the April 06, 2018 Board Meetings:
Mary Hoehn made a motion to approve the minutes of the April 06, 2018 Board meeting as written. Mary Touris seconded the motion and the motion passed by unanimous voice vote.

Financial Report:
Mary Hoehn reported that as of March 31, 2018 the association has the following in their accounts, Operating: $33,895.59 and Reserves: $428,467.90. The Reserve account is being funded on schedule.

Unfinished business:
Document revision: Mary Touris made a motion for Management to proceed with the mailing of the proposed changes to the condominium documents. Kathy will check with the attorney to see if items like corrections in grammar can be condensed and be approved at one time instead of every times a lower case letter is changed to an upper case letter. Mary Hoehn seconded the motion and the motion passed by unanimous voice vote.

Soffit repair: A contract has been signed with Lightholder Inc and the repairs are in process on buildings A and E. Repairs on building C are complete.

New Business:

Committee Reports:
Maintenance – Jim Thomas: Jim reported that Keith has been doing the cleaning and light maintenance work until the Board decides if they will continue to utilize the staffing company or request proposals from independent contractors. Residents were very complimentary of Keith’s efforts.

Emergency light repair and replacement is complete and approved. Notices will be posted in the club house.

Pool concrete and fence repair is complete. Owners have completed screen porch painting on three more units. Owners are reminded that the HOA is providing the approved paint.

Social Committee – Jacquie Allen: Mary Hoehn presented a recap for Jacquie of positive attendance and financials for social activities. Please see the bulletin boards for further information on gatherings. There will be a listing of the scheduled gatherings for the rest of the year, subject to change. Come and join the fun!

Recreation room reservations: Check the calendar for available dates and mark the date(s) if the recreation room is required for rental then place the rental slip and check in the office mail slot. Please do not remove the rec room calendar.

For Sale-For Rent List: Kathy will be posting a list of those units that have requested their units be listed as either for sale or for rent. The only information posted will be the number of the unit, size, sale/rent amount and the contact number. Please let Kathy know when the unit is rented or sold. Please do NOT remove the listing sheet.

1. Perimeter Fence:
a. Phase 1 – North : was completed February 2016
b. Phase 2 – West & South: was completed May 2017.
c. Phase 3 – Bldgs. E & F parking lot and the storage area.

2. Pond wall: The west section has been installed but needs repair. We’re in the process of establishing a test site in order to enable vendors to bid on the project. The rest of the east section will be put on hold indefinitely.

Unit sales:
B216 : there’s a contract on the unit

-ALL trailers, motor homes, cars and other vehicles MUST be registered by the owner in order to utilize the fenced area. Registration forms are tacked on the bulletin board in the clubhouse or contact management for one. Any vehicle, trailer, RV, etc that is not registered with the association will be towed from the property at the owner’s expense.       

Next Meeting:
The next meeting will be Tuesday, May 15, 2018 at 3:00 pm.

With no further business to discuss, the Meeting was adjourned at 3:20pm.

Respectfully submitted,

Kathy Watts
Kathy Watts, CMCA, LCAM
Dragon Property Management