Island Village
B & R Pest Control (321-449-0399) 
B & R Pest Control (321-449-0399) 
Buildings A - B - C 
Buildings D - E - F
Fourth Friday of every other month:  Fourth Friday of every other month
Jan-Mar-May-July-Sept
Nov (**Monday the 21th) 
Feb-April-June -August-Oct-Dec
(**Monday the 26th)
Beginning at 10:00 a.m.
Beginning at 10:00 a.m.

MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
HELD TUESDAY, SEPTEMBER 20, 2016

Call to Order: 
The meeting was called to order by Mary Hoehn at 3:10p.m. 

Establish Quorum of Directors: 
Mary Hoehn-President, Dennis Tishken-Vice President, Jim Thomas-Treasurer and Secretary-Mary Touris were present in order to establish a quorum.  Kathy Watts represented management.

Residents present were:  B210-James Pritsch, C118-Greg Gallager, C122-Ruth Thomas, D229-Nicholas & Rose Nocera, D232-Loretta O’Donnell, E139-Catherina Melcalf, E235-Eliane Rooksberry, E238-Pauline Shipley and F142-Jacquie Allen (renter). 

Approval of Minutes from the April 19, 2016 Board Meeting:
Mary Touris made a motion to approve the minutes of the April 19, 2016 Board Meeting as written. Dennis Tishken seconded the motion and the motion passed by unanimous voice vote.

Financial Report:
Jim Thomas reported that as of August 31, 2016 the association has the following in their accounts, Operating:  $52,791.23 and Reserves:  $436,742.14.  All units are current.  The Reserve account is being funded on schedule. 

Unfinished Business:
Condominium Document Revision:  The document revision has been sent to the attorney for review.  Once completed, the changes will be sent to the owners for a vote.

New Business:
Proposed 2017 Budget Mail out approval:  Dennis Tishken made a motion to approve the mailing of the 2017 Proposed Budget to the owners.  The packet will also include and 60 Day Notice for the 2016 Annual Meeting.  Mary Touris seconded the motion and the motion passed by unanimous voice vote.

Fire Sprinkler Retrofit:  Kathy reported that the Association did reach the majority of “yes” votes needed to opt out of the fire sprinkler retrofit.  Out of the 93 units, 61 voted “not” to install the sprinklers and 1 voted to install the sprinklers.  A copy of the Certificate will be in the next mailing and since it’s a legal document, it’s suggested you keep it with your other unit paperwork.

Refurbish bathrooms:  The Board has been working with our General Contractor on a cost to refurbish the restroom to make it ADA compliant.  Both restrooms will be unisex and one will be handicapped accessible. 
Mary Touris made a motion to contract with AB Enterprises to refurbish the restrooms at a cost of no more than $7000.  The expenditure will come from the Pool/Clubhouse line item in Reserves.  Dennis Tishken seconded the motion and the motion passed by unanimous voice vote.

Committee Reports:
Maintenance:   Management reported for Mary Hoehn that all general maintenance items are current. 
**Mary requested that any inquiries or complaints regarding any employee or vendor be brought to her directly and not the employee/vendor themselves.

Social Committee:  The next gathering is scheduled for October and will be either a Halloween or October Fest theme.

Future gatherings are:  November 11th – Veteran’s Day
                                          December 9th – Christmas Party

**The Board wished to thank the social committee for all their work. 

Recreation room reservations:  Check the calendar for available dates and mark the date(s) if the recreation room is required for rental then place the rental slip and check in the office mail slot.  Please do not remove the rec room calendar.
For Sale-For Rent List:  Kathy will be posting a list of those units that have requested their units be listed as either for sale or for rent.  The only information posted will be the number of the unit, size, sale/rent amount and the contact number.  Please let Kathy know when the unit is rented or sold.  Please do NOT remove the listing sheet.

Projects:  the board and management felt that in order for the unit owners to have as much information as possible we will list the current projects on every agenda and they will stay on the agenda until the project is complete.
1. Perimeter Fence: 
a. Phase 1 – North : was completed 02-2016
b. Phase 2 – South
c. Phase 3 – West
d. Phase 4 - Bldgs. E & F parking lot and the storage area.

2. Renovating the bathrooms to make them ADA compliant.

3. Shuffleboard court:  Estimates will get compiled for resurfacing the shuffleboard court.

4. Seawall:  The west section has been completed.  The rest of the east section will be put on hold until at least the end of 2016. 

Unit Sale Approvals:  A104 – William & Janet Mayfield 
                                        C131 – Bonnie Meyers 

Announcements

  • There will be a birthday celebration for Shirley O’Geen, hosted by her son on October 8th and all residents are invited.
  • Kabran Air Conditioning is again offering their inspection for $39 if there are at least 10 units signed up.  The inspection will be through February but MUST be scheduled by December 15th.  Mary Touris at 321-454-4644 has offered to be in charge.
Next Meeting:  The next meeting is scheduled for November 1, 2016 at 3:00 pm. 

Adjournment:  With no further business to discuss, the meeting was adjourned at 3:30pm.

Respectfully submitted,
Kathy Watts
Kathy Watts, CMCA, LCAM 
Dragon Property Management