Island Village

B & R Pest Control (321-449-0399) 
B & R Pest Control (321-449-0399) 
Buildings A - B - C 
Buildings D - E - F
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Feb-April-June -August-Oct-Dec
Nov (**Monday the 28th) Beginning at 10:00 a.m.
Beginning at 10:00 a.m.

MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS ORGANIZATIONAL MEETING
HELD TUESDAY, SEPTEMBER 23, 2014

Call to Order:  
The meeting was called to order by Mary Hoehn at 3:00p.m.  
 
Establish Quorum of Directors:
Mary Hoehn-President, Jacquie Allen-Sec/Treas, Dennis Tishken-Vice President and Donn Bruse-Director were present in order to establish a quorum.  Director Mary Touris was not able to attend. Kathy Watts represented management.

Residents present were:  A105-Lynn Carter-Guinn, B115-Shirley Zabilansky, C123-Ellen VanEtten,  C125-Bea Williams, F146-Max Mahoney and F248-John Allen.

Approval of Minutes from the May 6, 2014 Board Meeting:
Dennis Tishken made a motion to approve the minutes of the May 6, 2014 Board Meeting as written.  Donn Bruse seconded the motion and the motion passed by unanimous voice vote.

Financial Report:
Jacquie reported that as of August 31, 2014 the association has the following in their accounts, Operating:  $27,540.64 and Reserves:  $316,109.57.  2 units are at the attorney for collection/foreclosure and are scheduled to be auctioned in September.  The Reserve account is being funded on schedule.  

Unfinished Business:

Condominium Document Revision Committee:  Mary Hoehn, Jacquie Allen and Dennis Tishken offered to volunteer for the Document committee and will be working on the changes as soon as possible.  Once the revision draft is completed, it will be sent to the attorney for review then a copy will be sent to all owners to vote on the changes. 

New Business:

Proposed Budget Mailing:  Dennis Tishken made a motion to approve the mailing of the 2015 Proposed Budget to the owners.  The packet will also include and 60 Day Notice for the 2014 Annual Meeting.  Jacquie Allen seconded the motion and the motion passed by unanimous voice vote.

Due Process Committee:  Kathy reported that there is now a Due Process Committee in place for when it’s necessary to fine an owner for continuous violations.  The names of the committee are confidential and will not be shared with the owners. 
Rules & Regulation Update:  Jacquie Allen made a motion to approve the changes to the Rules & Regulations.  An updated copy will be placed on the website and also distributed to all owners.  It will be the owners’ responsibility to make sure their renter has a copy.  Dennis Tishken seconded the motion and the motion passed by unanimous voice vote.

Committee Reports:

Maintenance:   Mary Hoehn reported that all general maintenance items are current.

Social Committee:  Jacquie stated she like have one person for each building to be in charge of distributing information, welcoming new residents and inviting them to association events.  

Recreation room reservations:  Contact Jacquie (453-4747) for available dates if the recreation room is required for rental.  Please do not remove the rec room calendar.

For Sale-For Rent List:  Kathy will be posting a list of those units that have requested their units be listed as either for sale or for rent.  The only information posted will be the number of the unit, size, rent amount and the contact number.  Please let Kathy know when the unit is rented or sold.  Please do NOT remove the listing sheet.

Projects:  the board and management felt that in order for the unit owners to have as much information as possible we will list the current projects on every agenda and they will stay on the agenda until the project is complete.

  1. Sewer line clean out:  The next project will be to clean out all the sewer lines which have never been done.
  2. Shuffleboard court:  Estimates will get compiled for resurfacing the shuffleboard court.
  3. Seawall:  The west section has been completed.  The rest of the east section will be put on hold until at least the end of 2015.
  4. Tennis court repair/paint:  Repairing and repainting the tennis courts will be a future project. 
  5. Perimeter Fence:  Replacing sections of the fence will be a future project.
Unit Sale Approvals:

- Unit A105 has been sold to Donald & Marilyn Guinn      725-4463
- Unit B214 has been sold to Karen Utermahlen     570-686-9588
- Unit B215 has been sold to Kevin & Beth Harris    
- Unit F148 has been sold to Sharon Franklin

Announcement:

Next Meeting:
The next meeting is scheduled for October 20, 2014 at 3:00 pm. 

Adjournment:
With no further business to discuss, the meeting was adjourned at 3:30pm.

Respectfully submitted,

Kathy Watts
Kathy Watts, CMCA, LCAM 
Dragon Property Management