Island Village

MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
HELD MONDAY, SEPTEMBER 19, 2017

Call to Order:
The meeting was called to order by Mary Hoehn at 3:10pm.

Establish Quorum of Directors:
Mary Hoehn, Dennis Tishken, James Thomas, Mary Touris and Jim Pritsch were present in order to establish a quorum. Kathy Watts represented management.

Those also attending were: Ruth Thomas-C122: Ellen Van Etten-C123: Bea Williams-C125: Shirley O’Geen-D126: Phil Nicolini-D227: Rose & Nick Nocera-D229: Eliane Rooksberry-E239

Approval of Minutes from the August 14, 2017 Board Meetings:
Mary Touris made a motion to approve the minutes of the August 14, 2017 Board meeting as written. Dennis Tishken seconded the motion and the motion passed by unanimous voice vote.

Unfinished business:
Document revision: The Board is reviewing the proposed changes for the owner vote.

Downspout update: The downspout replacement was scheduled for this week but due to Hurricane Irma, the starting date may have to be extended.

Painting update: Painting was scheduled to begin mid-October but due to Hurricane Irma, the start date may have to be extended. Management will contact the painter regarding the possibility of extending the start date.

Janitorial: Once the duties are determined, companies will be sought to send a bid.

New Business:
Annual meeting: The annual meeting is scheduled for December 5th at 7:00pm. Three Director slots are open; please follow the directions on the mail out if interested in serving.

Proposed 2018 Budget Mail out approval: Dennis Tishken made a motion to approve the mailing of the 2018 Proposed Budget to the owners. The packet will also include and 60 Day Notice for the 2017 Annual Meeting. Jim Thomas seconded the motion and the motion passed by unanimous voice vote.

Committee Reports:
Maintenance – Jim Thomas/Dennis Tishken: Jim Thomas, Dennis Tishken, Ruth Thomas and Phil Nicolini inspected each unit for damage and have complied a list documenting each of the unit’s needs. Maintenance has a list of ongoing issues and items are being worked on.

Social Committee – Jacquie Allen: In Jacquie’s absence, please see the bulletin boards for information on gatherings. There are also gathering every Friday from 5 to 7. Come and join the fun! The “Helping Hands” consist of Mary Stillwell, Irma Spaar, Dianne Gallager, Roseanne Simcox, Jene Passmore and Susan Scheiter.

Recreation room reservations: Check the calendar for available dates and mark the date(s) if the recreation room is required for rental then place the rental slip and check in the office mail slot. Please do not remove the rec room calendar.

For Sale-For Rent List: Kathy will be posting a list of those units that have requested their units be listed as either for sale or for rent. The only information posted will be the number of the unit, size, sale/rent amount and the contact number. Please let Kathy know when the unit is rented or sold. Please do NOT remove the listing sheet.

Projects:
1. Perimeter Fence: a. Phase 1 – North : was completed 02-2016
b. Phase 2 – West & South: The replacement is scheduled for May 17th. Bollards may also be installed and reflectors added later. Jim Thomas motioned to proceed with the project with a cap of $18,000 from Reserves-Deferred Maintenance. Dennis Tishken seconded the motion and it passed by unanimous voice vote.
c. Phase 3 – Bldgs. E & F parking lot and the storage area.

2. Shuffleboard court: The contract was signed with NICY for $2,882.00 with funds to be taken from Pool/Clubhouse. The resurfacing will be scheduled when they have additional projects in this area.

3. Mansards: Some areas need to be repaired. There have been discussions with vendors on whether to do them all at once or piecemeal.

4. Painting: Specs have been received and bids will be requested from referenced companies from Sherwin Williams and from DAB Company when the specs are approved.

Seawall: The west section has been completed. The rest of the east section will be put on hold until indefinitely.

Unit sales:
A103: new owner is Nahla Ibrahim
E236: has been sold but hasn’t closed yet.

Announcement:
-Emergency vs Non-emergency: Call our property management company, Dragon Property at 338-2588, the onsite office phone at 452-4124 or contact Jim Thomas or Dennis Tishken for non-emergency maintenance issues. If it is a ‘true emergency’ and cannot wait until the next business day, then a Board member or Management should be called. Business hours are Monday thru Thursday 9-5 and Friday 9-12, NOT evenings or weekends. If your issue is inside your unit, for example: AC unit dripping clogged toilet, shower leaking, water heater…….it is YOUR responsibility to call a plumber or the appropriate vendor. It is NOT the Board or Management’s responsibility to inspect and call a vendor for you. Other NON-emergency issues could be receiving a letter, your walkway is wet/dirty/has leaves, a light bulb is out, you have ants, etc.

.             Next Meeting:
The next meeting is scheduled for October 10, 2017 at 3:00 pm.

Adjournment:
With no further business to discuss, the Meeting was adjourned at 3:50pm.

Respectfully submitted,

Kathy Watts
Kathy Watts, CMCA, LCAM
Dragon Property Management