Island Village

B & R Pest Control (321-449-0399) 
B & R Pest Control (321-449-0399) 
Buildings A - B - C 
Buildings D - E - F
Fourth Friday of every other month:  Fourth Friday of every other month
Jan-Mar-May-July-Sept
Nov (**Monday the 21th) 
Feb-April-June -August-Oct-Dec
(**Monday the 26th)
Beginning at 10:00 a.m.
Beginning at 10:00 a.m.

MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
HELD TUESDAY, NOVEMBER 1, 2016
Call to Order:  
The meeting was called to order by Mary Hoehn at 3:15p.m.  

 
Establish Quorum of Directors: 
Mary Hoehn-President, Dennis Tishken-Vice President, Jim Thomas-Treasurer and Secretary-Mary Touris were present in order to establish a quorum.  Kathy Watts represented management.

Residents present were:  D229-Nicholas Nocera and E136-Irma Spaar. 

Approval of Minutes from the September 20, 2016 Board Meeting:
Dennis Tishken made a motion to approve the minutes of the September 20, 2016 Board Meeting as written. Mary Touris seconded the motion and the motion passed by unanimous voice vote.

Financial Report:
Jim Thomas reported that as of September 30, 2016 the association has the following in their accounts, Operating:  $56,433.87 and Reserves:  $441,632.89.  The Reserve account is being funded on schedule.  

Unfinished Business:
Condominium Document Revision:  The document revision has been sent to the attorney for review.  The attorney has been contacted to finish the review asap.  Once completed, the changes will be sent to the owners for a vote.

Refurbish bathrooms:  The Board has been working with our General Contractor on a cost to refurbish the restroom to make it ADA compliant.  Both restrooms will be unisex and one will be handicapped accessible. Due to the hurricane, the refurbishing has been pushed back as many vendors are doing emergency work. 

New Business:
2017 Budget Discussion and Vote:  Jim Thomas made a motion to approve the 2017 Budget with no increase in assessments as presented.  Dennis Tishken seconded the motion and the motion passed by unanimous voice vote.

Committee Reports:
Maintenance:   Management reported for Mary Hoehn that all general maintenance items are current.  
Social Committee:  The next gathering is scheduled for November 11th – Veteran’s Day.
Future gatherings are:  December 9th – Christmas Party
**The Board wished to thank the social committee for all their work.  

Recreation room reservations:  Check the calendar for available dates and mark the date(s) if the recreation room is required for rental then place the rental slip and check in the office mail slot.  Please do not remove the rec room calendar.
For Sale-For Rent List:  Kathy will be posting a list of those units that have requested their units be listed as either for sale or for rent.  The only information posted will be the number of the unit, size, sale/rent amount and the contact number.  Please let Kathy know when the unit is rented or sold.  Please do NOT remove the listing sheet.

Projects:  the board and management felt that in order for the unit owners to have as much information as possible we will list the current projects on every agenda and they will stay on the agenda until the project is complete.

1. Perimeter Fence:  
a. Phase 1 – North : was completed 02-2016
b. Phase 2 – South
c. Phase 3 – West
d. Phase 4 -  Bldgs. E & F parking lot and the storage area.
2. Renovating the bathrooms to make them ADA compliant.
3. Shuffleboard court:  Estimates will get compiled for resurfacing the shuffleboard court.
4. Seawall:  The west section has been completed.  The rest of the east section will be put on hold until at least the end of 2017.  
 

  • Kabran Air Conditioning is again offering their inspection for $39 if there are at least 10 units signed up.  The inspection will be through February but MUST be scheduled by December 15th.  Mary Touris at 321-454-4644 has offered to be in charge.
  • Kathy informed the residents present that Sunrise Bank will be processing their ACH (auto debit) payments through PayLease, a property payment company, and new forms will need to be filled out for anyone presently enrolled in the auto debit.  Liz Mandeville will be at the annual meeting to explain further and to assist anyone in registering.
  • Emergency vs Non-emergency:  Call our property management company, Dragon Property at 338-2588, the onsite office phone at 452-4124 or contact Jim Thomas or Dennis Tishken for non-emergency maintenance issues.  If it is a ‘true emergency’ and cannot wait until the next business day, then a Board member or Management should be called.  Business hours are Monday thru Thursday 9-5 and Friday 9-12, NOT evenings or weekends. If your issue is inside your unit, for example: AC unit dripping clogged toilet, shower leaking, water heater…….it is YOUR responsibility to call a plumber or the appropriate vendor.  It is NOT the Board or Management’s responsibility to inspect and call a vendor for you.  Other NON-emergency issues could be receiving a letter, your walkway is wet/dirty/has leaves, a light bulb is out, you have ants, etc.
Next Meeting:  The next meeting is scheduled for December 6, 2016 at 7:00 pm and it will be the annual meeting.. 

Adjournment:  With no further business to discuss, the meeting was adjourned at 3:40pm.

Respectfully submitted,
Kathy Watts
Kathy Watts, CMCA, LCAM 
Dragon Property Management