Island Village

MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
HELD TUESDAY, MAY 16, 2017

Call to Order:
The meeting was called to order by Mary Hoehn at 3:10p.m.

Establish Quorum of Directors:
Mary Hoehn, Dennis Tishken and James Thomas were present in order to establish a quorum. Jim Pritsch and Mary Touris were not able to attend. Kathy Watts represented management.

Those also attending were: Ruth Thomas-C122

Approval of Minutes from the April 25, 2017 Board Meetings:
Jim Thomas made a motion to approve the minutes of the April 25, 2017 Board meeting as written. Dennis Tishken seconded the motion and the motion passed by unanimous voice vote.

Financial Report:
Jim Thomas reported that as of April 30, 2017 the association has the following in their accounts, Operating: $47,782.12 and Reserves: $482,428.12. The Reserve account is being funded on schedule. One unit is past due.

Old Business:
Condominium Document Revision: The document revision has been received from the attorney. Once the Board gives the ok, the changes will be sent to the owners for a vote.

New Business:

Committee Reports:
Maintenance – Mary Hoehn/Dennis Tishken: Maintenance has a list of ongoing issues and items are being worked on.
Social Committee – Jacquie Allen: The Memorial Day Picnic is scheduled for May 26th from 5 to 7.Please bring a covered dish to share. The Monday afternoon games seem to be very successful. There are also gathering every Friday from 5 to 7. Come and join the fun! The “Helping Hands” consist of Mary Stillwell, Irma Spaar, Dianne Gallager, Roseanne Simcox, Jene Passmore and Susan Scheiter.

Recreation room reservations: Check the calendar for available dates and mark the date(s) if the recreation room is required for rental then place the rental slip and check in the office mail slot. Please do not remove the rec room calendar.

For Sale-For Rent List: Kathy will be posting a list of those units that have requested their units be listed as either for sale or for rent. The only information posted will be the number of the unit, size, sale/rent amount and the contact number. Please let Kathy know when the unit is rented or sold. Please do NOT remove the listing sheet.

Projects:
1. Perimeter Fence:
a. Phase 1 – North : was completed 02-2016
b. Phase 2 – West & South: The replacement is scheduled for May 17th.
Bollards may also be installed and reflectors added later. Jim Thomas motioned to proceed with the project with a cap of $18,000 from Reserves-Deferred Maintenance. Dennis Tishken seconded the motion and it passed by unanimous voice vote. c. Phase 3 – Bldgs. E & F parking lot and the storage area. 2. Shuffleboard court: The contract was signed with NICY for $2,882.00 with funds to be taken from Pool/Clubhouse. The resurfacing will be scheduled when they have additional projects in this area.

3. Mansards: Some areas need to be repaired. There have been discussions with vendors on whether to do them all at once or piecemeal.

4. Painting: Specs have been received and bids will be requested from referenced companies from Sherwin Williams and from DAB Company when the specs are approved.

5. Seawall: The west section has been completed. The rest of the east section will be put on hold until indefinitely.

Announcement:
Roseann Simcox from unit F248 has volunteered to be the Owner Representative starting in September. Please call Roseann at 856-469-1497 with concerns and she will present any owner concerns to the Board.

New owners:
None at this time

Next Meeting:
The next meeting is scheduled for September 19, 2017 at 3:00 pm.

Adjournment:
With no further business to discuss, the Meeting was adjourned at 4:00pm.

Respectfully submitted,

Kathy Watts
Kathy Watts, CMCA, LCAM
Dragon Property Management