Island Village

B & R Pest Control (321-449-0399) 
B & R Pest Control (321-449-0399) 
Buildings A - B - C 
Buildings D - E - F
Fourth Friday of every other month:  Fourth Friday of every other month
Jan-Mar-May-July-Sept
Nov (**Monday the 21th) 
Feb-April-June -August-Oct-Dec
(**Monday the 26th)
Beginning at 10:00 a.m.
Beginning at 10:00 a.m.

MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
HELD TUESDAY, APRIL 19, 2016

Call to Order: 
The meeting was called to order by Mary Hoehn at 3:05p.m. 

Establish Quorum of Directors:
Mary Hoehn-President, Dennis Tishken-Vice President, Jim Thomas-Treasurer and Secretary-Mary Touris were present in order to establish a quorum.  Kathy Watts represented management.

Residents present were:  C123-Ellen VanEtten, C125-Bea Williams, F142-Jacquie Allen (renter) and F143-Mitzie Rose

Approval of Minutes from the March 15, 2016 Board Meeting:
Mary Touris made a motion to approve the minutes of the March 15, 2016 Board Meeting as written. Dennis Tishken seconded the motion and the motion passed by unanimous voice vote.

Financial Report:
Jim Thomas reported that as of March 31, 2016 the association has the following in their accounts, Operating:  $47,801.80 and Reserves:  $413,917.78.  One unit is two month past due.  The Reserve account is being funded on schedule. 

Unfinished Business:

Condominium Document Revision:  The document revision has been sent to the attorney for review.  Once completed, the changes will be sent to the owners for a vote.

Brown house roof:  Bids were received and the Board voted unanimously with an “Action Without a Meeting” to contract with Rock Roofing to replace the brown house roof for $4,252.50 plus additional charges for plywood as needed.  Mary Touris made a motion to ratify the vote.   Jim Thomas seconded the motion and the motion passed by unanimous voice vote.

New Business:

Smoke Alarms:  Per the fire inspector:  **In buildings other than those equipped throughout with an existing, complete automatic smoke detection system, smoke alarms shall be installed in accordance with 9.6.2.10, as modified by 31.3.4.5.2, outside every sleeping area in the immediate vicinity of the bedrooms and on all levels of the dwelling unit, including basements.

All units must have working smoke alarms and must comply with applicable codes and ordinances, including fore ordinances. 
Compliance is very important for life and property safety.  The association is required to ensure that all owners are in compliance and as such will be inspecting units beginning the week of April 18th, 2016.  Please make sure you have the required smoke alarms installed.

Committee Reports:
Maintenance:   Management reported for Mary Hoehn that all general maintenance items are current.

Social Committee:  The next gathering will be April 22nd:  5-7 PM  COVERED DISH  Reservation Date, May 15 (don’t forget to put food in the dish) & BYOD (Bring your own drink).
   The Board wished to thank the social committee for all their work. 

Future gatherings scheduled are: 
May 27th:  Memorial Day - Inside Picnic and Pool Party 6 PM to ??????? (til DUSK at the pool)
 Reservation Date, May 17 & Bring a dish to share/ BYOD

July 1st:  4th of July Picnic and Pool Party  6:00 to ??????? 
Reservation Date June 24 & Bring a dish to share/BYOD

Labor Day September 2nd:  Indoor Picnic and Pool Party 6:00 to ???????   (til DUSK at the pool)
Reservation Date August 26 & Bring a dish to share, BYOD

Recreation room reservations:  Check the calendar for available dates and mark the date(s) if the recreation room is required for rental then place the rental slip and check in the office mail slot.  Please do not remove the rec room calendar.

For Sale-For Rent List:  Kathy will be posting a list of those units that have requested their units be listed as either for sale or for rent.  The only information posted will be the number of the unit, size, sale/rent amount and the contact number.  Please let Kathy know when the unit is rented or sold.  Please do NOT remove the listing sheet.

Projects:  the board and management felt that in order for the unit owners to have as much information as possible we will list the current projects on every agenda and they will stay on the agenda until the project is complete.

1. Tennis court repair/paint:  The bid was approved and the repairs are scheduled for April.

2. Perimeter Fence: 
a. Phase 1 – North : was completed 02-2016
b. Phase 2 – West
c. Phase 3 – South
d. Phase 4 - Bldgs. E & F parking lot and the storage area.

3. Renovating the bathrooms to make them ADA compliant.

4. Shuffleboard court:  Estimates will get compiled for resurfacing the shuffleboard court.

5. Seawall:  The west section has been completed.  The rest of the east section will be put on hold until at least the end of 2016. 

Unit Sale Approvals:  A107 – contract on account
                                        B217 – contract on account

Next Meeting:  The next meeting is scheduled for May 17, 2016 at 3:00 pm. 

Adjournment:  With no further business to discuss, the meeting was adjourned at 3:20pm.

Respectfully submitted,
Kathy Watts
Kathy Watts, CMCA, LCAM 
Dragon Property Management