MINUTES OF THE ISLAND VILLAGE CONDOMINIUM
BOARD OF DIRECTORS MEETING
HELD TUESDAY, MARCH 15, 2016
Call to Order:
The meeting was called to
order by Mary Hoehn at 3:10p.m.
Establish Quorum of Directors:
Mary Hoehn-President, Dennis
Tishken-Vice President and Secretary-Mary Touris were present in order
to establish a quorum. Jim Thomas-Treasurer was not able to attend.
Kathy Watts represented management.
Residents present were:
D229-Rose & Nick Nocera, E237-Virginia Bradley, F248-Roseann Simcox
and F142-Jacquie Allen (renter)
Approval of Minutes from
the February 16, 2016 Board Meeting:
Dennis Tishken made a motion
to approve the minutes of the February 16, 2016 Board Meeting as written.
Mary Touris seconded the motion and the motion passed by unanimous voice
Kathy reported that as of
February 29, 2016 the association has the following in their accounts,
Operating: $45,532.15 and Reserves: $414,561.26. One
unit is at the attorney for arbitration in order to force the bank to give
the association a key in order to inspect the unit. The Reserve
account is being funded on schedule. Only one unit is past due on
Condominium Document Revision:
The document revision has been sent to the attorney for review. Once
completed, the changes will be sent to the owners for a vote.
North fence: Bids were
received and the association contracted with East Coast Fence. The
new fence has been installed.
Management reported for Mary Hoehn that all general maintenance items are
The next gathering will be for St Patrick’s Day on March 18th. This
will also be a social fund raiser so the cost will be $5 per person.
The Board wished to thank the social committee for all their work.
The committee consists of: Jacquie Allen-Chairperson, Eliane Rooksberry,
Mary Stillwell, Sue Scheiter and Jene Passmore.
Future gatherings scheduled
April 22nd: 5-7 PM
COVERED DISH Reservation Date, May 15 (don’t forget to put food in
the dish) &
BYOD (Bring your own drink).
May 30th: Memorial
Day - Inside Picnic and Pool Party 6 PM to ??????? (til DUSK at the pool)
May 23 & Bring a dish to share/ BYOD
July 4th: 4th of July
Picnic and Pool Party 6:00 to ???????
Reservation Date June 27
& Bring a dish to share/BYOD
Labor Day September 5th:
Indoor Picnic and Pool Party 6:00 to ??????? (til DUSK at the
Reservation Date August 29
& Bring a dish to share, BYOD
Recreation room reservations:
Check the calendar for available dates and mark the date(s) if the recreation
room is required for rental then place the rental slip and check in the
office mail slot. Please do not remove the rec room calendar.
For Sale-For Rent List:
Kathy will be posting a list of those units that have requested their units
be listed as either for sale or for rent. The only information posted
will be the number of the unit, size, sale/rent amount and the contact
number. Please let Kathy know when the unit is rented or sold.
Please do NOT remove the listing sheet.
board and management felt that in order for the unit owners to have as
much information as possible we will list the current projects on every
agenda and they will stay on the agenda until the project is complete.
1. Tennis court repair/paint:
The bid was approved and the repairs are scheduled for April.
2. Perimeter Fence:
a. Phase 1 – North : was
b. Phase 2 – West
c. Phase 3 – South
d. Phase 4 - Bldgs. E &
F parking lot and the storage area.
3. Renovating the bathrooms
to make them ADA compliant.
4. Shuffleboard court:
Estimates will get compiled for resurfacing the shuffleboard court.
5. Seawall: The west
section has been completed. The rest of the east section will be
put on hold until at least the end of 2016.
Unit Sale Approvals:
Mary Touris announced that
due to us being late scheduling the AC Maintenance Check Up, it will not
be able to be done this year. Owners are welcome to call on their
own if they wish.
The next meeting is scheduled
for April 19, 2016 at 3:00 pm.
With no further business
to discuss, the meeting was adjourned at 3:20pm.
Kathy Watts, CMCA, LCAM
Dragon Property Management