Island Village

B & R Pest Control (321-449-0399) 
B & R Pest Control (321-449-0399) 
Buildings A - B - C 
Buildings D - E - F
Fourth Friday of every other month:  Fourth Friday of every other month
Jan-Mar-May-July-Sept
Nov (**Monday the 21th) 
Feb-April-June -August-Oct-Dec
(**Monday the 26th)
Beginning at 10:00 a.m.
Beginning at 10:00 a.m.

MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
HELD TUESDAY, MARCH 15, 2016


Call to Order:  
The meeting was called to order by Mary Hoehn at 3:10p.m.  
 
Establish Quorum of Directors: 
Mary Hoehn-President, Dennis Tishken-Vice President and Secretary-Mary Touris were present in order to establish a quorum.  Jim Thomas-Treasurer was not able to attend. Kathy Watts represented management.
 
Residents present were:  D229-Rose & Nick Nocera, E237-Virginia Bradley, F248-Roseann Simcox and F142-Jacquie Allen (renter)

Approval of Minutes from the February 16, 2016 Board Meeting:
Dennis Tishken made a motion to approve the minutes of the February 16, 2016 Board Meeting as written. Mary Touris seconded the motion and the motion passed by unanimous voice vote.

Financial Report:
Kathy reported that as of February 29, 2016 the association has the following in their accounts, Operating:  $45,532.15 and Reserves:  $414,561.26.  One unit is at the attorney for arbitration in order to force the bank to give the association a key in order to inspect the unit.   The Reserve account is being funded on schedule.  Only one unit is past due on their assessments.

Unfinished Business:
Condominium Document Revision:  The document revision has been sent to the attorney for review.  Once completed, the changes will be sent to the owners for a vote.

North fence:  Bids were received and the association contracted with East Coast Fence.  The new fence has been installed.   

New Business:

Committee Reports:
Maintenance:   Management reported for Mary Hoehn that all general maintenance items are current.
Social Committee:  The next gathering will be for St Patrick’s Day on March 18th.  This will also be a social fund raiser so the cost will be $5 per person.  The Board wished to thank the social committee for all their work.  The committee consists of:  Jacquie Allen-Chairperson, Eliane Rooksberry, Mary Stillwell, Sue Scheiter and Jene Passmore.  

Future gatherings scheduled are: 
April 22nd:  5-7 PM  COVERED DISH  Reservation Date, May 15 (don’t forget to put food in the dish) & 
BYOD (Bring your own drink).

May 30th:  Memorial Day - Inside Picnic and Pool Party 6 PM to ??????? (til DUSK at the pool)
 Reservation Date, May 23 & Bring a dish to share/ BYOD

July 4th:  4th of July Picnic and Pool Party  6:00 to ???????

Reservation Date June 27 & Bring a dish to share/BYOD

Labor Day September 5th:  Indoor Picnic and Pool Party 6:00 to ???????   (til DUSK at the pool)

Reservation Date August 29 & Bring a dish to share, BYOD

Recreation room reservations:  Check the calendar for available dates and mark the date(s) if the recreation room is required for rental then place the rental slip and check in the office mail slot.  Please do not remove the rec room calendar.
For Sale-For Rent List:  Kathy will be posting a list of those units that have requested their units be listed as either for sale or for rent.  The only information posted will be the number of the unit, size, sale/rent amount and the contact number.  Please let Kathy know when the unit is rented or sold.  Please do NOT remove the listing sheet.

Projects:  the board and management felt that in order for the unit owners to have as much information as possible we will list the current projects on every agenda and they will stay on the agenda until the project is complete.
1. Tennis court repair/paint:  The bid was approved and the repairs are scheduled for April.

2. Perimeter Fence:  
a. Phase 1 – North : was completed 02-2016
b. Phase 2 – West
c. Phase 3 – South
d. Phase 4 - Bldgs. E & F parking lot and the storage area.

3. Renovating the bathrooms to make them ADA compliant.

4. Shuffleboard court:  Estimates will get compiled for resurfacing the shuffleboard court.

5. Seawall:  The west section has been completed.  The rest of the east section will be put on hold until at least the end of 2016.  

Unit Sale Approvals:

Announcement:
Mary Touris announced that due to us being late scheduling the AC Maintenance Check Up, it will not be able to be done this year.  Owners are welcome to call on their own if they wish.

Next Meeting:
The next meeting is scheduled for April 19, 2016 at 3:00 pm. 

Adjournment:
With no further business to discuss, the meeting was adjourned at 3:20pm.

Respectfully submitted,

Kathy Watts
Kathy Watts, CMCA, LCAM 
Dragon Property Management
Property Management