Call to Order:
The meeting was called to order by Jim Thomas at 3:05pm.
Establish Quorum of Directors:
Jim Thomas, Roseann Simcox and Mary Touris were present in order to establish a quorum. Mary Hoehn and Jim Pritsch were not able to attend. Kathy Watts represented management.
Those also attending were: Dan Passmore-A106: Ruth Thomas-C122: Dennis Tishkin-D129: Phil Nicolini-D227: Steve & Linda Murphy-D229: Eliane Rooksberry-E235: Ronda Rogers-E236: Sue Snow-E240: Jacquie Allen, Renter-F142.
Approval of Minutes from the December 7, 2017 Organizational Meetings:
Mary Touris made a motion to approve the minutes of the December 7, 2017 Organizational meeting as written. Roseann Simcox seconded the motion and the motion passed by unanimous voice vote.
Financial Report:
Kathy Watts reported for Mary Hoehn that as of December 31, 2017 the association has the following in their accounts, Operating: $58,406.62 and Reserves: $488,941.91. The Reserve account is being funded on schedule.
Unfinished business:
Document revision: The Board is reviewing the proposed changes for the owner vote.
Downspout update: The downspout replacement has been completed except for the final walk-through.
Painting update: Painting is scheduled to begin the first week of November and has been completed.
New Business:
AC for clubhouse: The Board unanimously approved the replacement of the AC at a scheduled workshop. Roseann Simcox made a motion to formally approve the bids from Duran Smith to replace the Clubhouse AC at a cost of $5930 in January 2018. The expenditure will come from Reserve-Deferred Maintenance. Mary Touris seconded the motion and the motion passed by unanimous voice vote.
Committee Reports:
Maintenance – Jim Thomas: Jim reported that Keith has been doing the cleaning and light maintenance work until the Board decides if they will continue to utilize the staffing company or request proposals from independent contractors.
Social Committee – Jacquie Allen: Please see the bulletin boards for further information on gatherings. There will be a listing of the scheduled gatherings for the rest of the year, subject to change. Come and join the fun!
Recreation room reservations: Check the calendar for available dates and mark the date(s) if the recreation room is required for rental then place the rental slip and check in the office mail slot. Please do not remove the rec room calendar.
For Sale-For Rent List: Kathy will be posting a list of those units that have requested their units be listed as either for sale or for rent. The only information posted will be the number of the unit, size, sale/rent amount and the contact number. Please let Kathy know when the unit is rented or sold. Please do NOT remove the listing sheet.
Projects:
1. Perimeter Fence:
a. Phase 1 – North : was completed February 2016
b. Phase 2 – West & South: was completed May 2017.
c. Phase 3 – Bldgs. E & F parking lot and the storage area.
2. Seawall: The west section has been installed but needs repair. The rest of the east section will be put on hold until indefinitely.
Unit sales:
Announcement:
Kabran Air Conditioning is again offering their inspection for $39 if there are at least 10 units signed up. Please call Mary Touris at 321-454-4644 is you wish to be included in the service. The inspection is scheduled for March 15th.
Next Meeting:
The next meeting will be Tuesday, February 20, 2018 at 3:00 pm.
Adjournment:
With no further business to discuss, the Meeting was adjourned at 3:15pm.
Respectfully submitted,
Kathy Watts
Kathy Watts, CMCA, LCAM
Dragon Property Management
