Island Village

MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
HELD TUESDAY, JANUARY 19, 2016

Call to Order:
The meeting was called to order by Mary Hoehn at 3:05p.m. 

Establish Quorum of Directors: 
Mary Hoehn-President, Dennis Tishken-Vice President, Jim Thomas-Treasurer and Secretary-Mary Touris were present in order to establish a quorum.  Kathy Watts represented management.

Residents present were:  A207-Lyanne Cooper, C123-Ellen Van Etten, C125-Bea Williams, E135-Betty Gaulin  and F143-Mitzie Rose

Approval of Minutes from the December 1, 2015 Organizational Meeting:
Mary Touris made a motion to approve the minutes of the December 1, 2015 Organizational Meeting as written. Dennis Tishken seconded the motion and the motion passed by unanimous voice vote.

Financial Report:
Jim Thomas reported that as of December 31, 2015 the association has the following in their accounts, Operating:  $39,671.95 and Reserves:  $402,130.92.  One unit is at the attorney for arbitration in order to force the bank to give the association a key in order to inspect the unit.   The Reserve account is being funded on schedule. 

Unfinished Business:
Tennis court repair/paint :  Kathy reported that the repairs are scheduled for late February. 

New Business:
Condominium Document Revision:    Dennis Tishken made a motion for management to send the Condominium Document revisions to the attorney for review.  Mary Touris seconded the motion and the motion passed by unanimous voice vote.

Committee Reports:

Maintenance:   Management reported for Mary Hoehn that all general maintenance items are current.

Social Committee:  It was reported that the Holiday Party was a success and wished to thank Brighthouse for their donations. 
Recreation room reservations:  Check the calendar for available dates and mark the date(s) if the recreation room is required for rental then place the rental slip and check in the office mail slot.  Please do not remove the rec room calendar.

For Sale-For Rent List:  Kathy will be posting a list of those units that have requested their units be listed as either for sale or for rent.  The only information posted will be the number of the unit, size, rent amount and the contact number.  Please let Kathy know when the unit is rented or sold.  Please do NOT remove the listing sheet.

Projects:  the board and management felt that in order for the unit owners to have as much information as possible we will list the current projects on every agenda and they will stay on the agenda until the project is complete.

  1. Tennis court repair/paint:  The bid was approved and the repairs are scheduled for late February.
  2. Perimeter Fence:  Replacing sections of the fence. 
  3. Renovating the bathrooms to make them ADA compliant.
  4. Shuffleboard court:  Estimates will get compiled for resurfacing the shuffleboard court.
  5. Seawall:  The west section has been completed. The rest of the east section will be put on hold until at least the end of 2016. 
Unit Sale Approvals:
B210 -  James Pritsch
D229 Nicholas & Rose Nocera

Announcement:
Kathy announced that the Kabran AC Company will be doing 16 point AC inspections for any residents for $39.  There must be at least 10 units signed up in order to get this price and information will be announced with it becomes available.  Mary Touris has volunteered to be in charge of the listings.  The cut off for getting on the list has been extended until February 15th.

Next Meeting:
The next meeting is scheduled for February 16, 2016 at 3:00 pm. 

Adjournment:
With no further business to discuss, the meeting was adjourned at 3:40pm.

Respectfully submitted,

Kathy Watts
Kathy Watts, CMCA, LCAM 
Dragon Property Management