Island Village

MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS ORGANIZATIONAL MEETING
HELD TUESDAY, January 20, 2015

Call to Order:  
The meeting was called to order by Mary Hoehn at 3:05p.m.  
 
Establish Quorum of Directors: 
Mary Hoehn-President, Jacquie Allen-Sec/Treas, Dennis Tishken-Vice President and Mary Touris-Director were present in order to establish a quorum.  Kathy Watts represented management.

Residents present were:  A206-James Hoehn, B115-Shirley Zabilansky, B117-Dale Wickersham, B210-Mary Baranski, C122-Ruth & Jim Thomas, C123-Ellen VanEtten, E136-Irma Spaar, E138-Mary Ellen Jelen, E235-Eliane Rooksberry, E237-Virginia Bradley and F248-John Allen.

Approval of Minutes from the December 2, 2014 Organizational Meeting:
Dennis Tishken made a motion to approve the minutes of the December 2, 2014 Organizational Meeting as written.  Jacquie Allen seconded the motion and the motion passed by unanimous voice vote.

Financial Report:
Jacquie reported that as of December 31, 2014 the association has the following in their accounts, Operating:  $20,664.79 and Reserves:  $340,484.375.  One unit is at the attorney for collection/foreclosure and one was taken over by the bank. The Reserve account is being funded on schedule.  

Unfinished Business:
Rules & Regulation Update:  The current Rules & Regulations has been mailed or hand delivered to each owner. 

New Business:
New personnel:  Roger left the employment of Island Village and we welcome Jasper Grimes in his stead.  All residents are reminded NOT to interfere with Jasperís duties.  It has always been the procedure that if an issue needs attention to fill out the form on the IVCA web site, the form on the maintenance door or inform the President Mary Hoehn during normal business hours, not evenings or weekends.
Board addition:  Hans Unger from B216 volunteered to fill the open position on the Board as Director. Jacquie Allen made a motion to approve Hansí request.  Dennis Tishken seconded the motion and the motion passed by unanimous voice vote.

Committee Reports:

Maintenance:   Mary Hoehn reported that all general maintenance items are current. Some additional issues are as follows:
-Cleaning of upper walkways and lower walkways will be done with water as weather permits
-Down spouts on C building to be replaced
-Pool furniture will be brought out the last week of March
-Plumbing work still needs to be completed on the drainage system
-Chuckís Lawn service will treat the Dollar Weed
Social Committee:  Dennis also announced that on the 1st and 3rd Friday luncheons have been discontinued.  There will be an informal gathering (BOYB) on Fridays at 5:00pm in the rec room.  All residents are welcome to attend.  If anyone has ideas on activities or would like to be involved in a Social Committee, please contact Dennis.

Recreation room reservations:  Contact Jacquie (453-4747) for available dates if the recreation room is required for rental.  Please do not remove the rec room calendar.

For Sale-For Rent List:  Kathy will be posting a list of those units that have requested their units be listed as either for sale or for rent.  The only information posted will be the number of the unit, size, rent or sale amount and the contact number.  Please let Kathy know when the unit is rented or sold.  Please do NOT remove the listing sheet.

Projects:  the board and management felt that in order for the unit owners to have as much information as possible we will list the current projects on every agenda and they will stay on the agenda until the project is complete.

  1. Sewer line clean out:  The next project will be to clean out all the sewer lines, when the ground dries, which have never been done.
  2. Shuffleboard court:  Kathy is in the process of getting a bid to resurface the shuffleboard court.
  3. Seawall:  The west section has been completed.  The rest of the east section will be put on hold until at least the end of 2015.
  4. Tennis court repair/paint:  Repairing and repainting the tennis courts will be a future project.
  5. Perimeter Fence:  Replacing sections of the fence will be a future project. 
Unit Sale Approvals:
Unit B210 was sold to:  Mary Baranski
Unit C124 is under contract
Unit A203 is under contract 

ARC Application(s):
None at this time. 

Announcement:
-Kathy announced that the AC Company Duron Smith will be doing 16 point AC inspections for any residents for $39 on Tuesday, February 17, 2015.  There must be at least 10 units signed up in order to get this price.  Contact Mary Touris to be added to the list.

Next Meeting:
The next meeting is scheduled for February 17, 2015 at 3:00 pm. 

Adjournment:
With no further business to discuss, the meeting was adjourned at 3:40pm.

Respectfully submitted,
Kathy Watts
Kathy Watts, CMCA, LCAM 
Dragon Property Management