MINUTES OF THE ISLAND
VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
HELD TUESDAY, FEBRUARY
19, 2013
Call to Order:
The meeting was called to
order by Mary Hoehn at 7:00 p.m.
Establish Quorum of Directors:
Mary Hoehn-President, Bud
Amsen-Vice President, Jacquie Allen-Sec/Treas and Director Mary Touris
were present in order to establish a quorum. Kathy Watts represented
Dragon Property Management.
Residents present were:
A205-Gert Amsen, A206-Jim Hoehn, C125-Bea Williams, E134-Betty Gaulin and
F146-Max Mahoney.
Approval of Minutes from
the January 15, 2013 Board Meetings:
Bud Amsen made a motion
to approve the minutes of the January 15, 2013 Board meeting as presented.
Jacquie Allen seconded the motion and the motion passed by unanimous voice
vote.
Financial Report:
Jacquie reported that as
of January 31, 2013 the association has the following in their accounts,
Operating: $18,538.17 and Reserves: $247,762.61 with 8 units
behind in their fees. 1 unit is at the attorney for collection, 1
is in foreclosure, 2 units are on a payment plan and the Association has
title to A102. The Reserve account is being funded on schedule.
Unfinished Business:
New Business:
Beautification Committee:
The Board requested volunteers
to comprise a Beautification Committee who will offer suggestions to the
Board on possible plantings and also to survey the areas by the unit front
doors and supply a listing if areas that need attention either by the owners
or the association. Bea Williams offered to be on the committee if more
people volunteered so it will be brought up again at the next meeting.
Key for “D” gate:
It was brought up that sometimes
there are furniture deliveries and it would be convenient to have a key
to the “D” gate so trucks could drive out through the gate instead of trying
to back out the east entrance. The Board decided that the key will
be signed out on an as needed basis. Please contact a Board member,
in advance, when a delivery is expected and the key can be signed out for
a week.
Committee Reports:
Maintenance:
Mary Hoehn reported that items completed were:
- Sidewalk Repairs by Mike's
Masonry have been completed
- Brown House has been cleaned
out and a list of unmarked items has been made
- Loose railing of upper
stairway on building D has been fixed
- Lights on the Entrance
sign have been repaired
Items to be completed
are:
- Lamp Post around Pond
- clean and replace electrical & globes as needed
- Pool Deck bad areas will
be touched up with paint then general cleaning & placement of furniture
for summer.
- Bridge needs some sanding
and re staining waiting on estimate from Mike Argyroudis
- Pool Gate on South side
of Pool still not working right waiting for East Coast Fence
Social Committee: none
at this time
Recreation room reservations:
Contact Jacquie (453-4747) for available dates if the recreation room is
required for rental.
Projects: the board
and management felt that in order for the unit owners to have as much information
as possible we will list the current projects on every agenda and they
will stay on the agenda until the project is complete.
1. Seawall: Three
bids were sent out for bids. One was received from Marshall Construction
who replaced the seawalls so far and two other seawall companies who have
declined to bid.
a. Jacquie Allen made a motion
to proceed with the replacement of the WEST seawall at a cost of $43,515.00
with the funds coming from the Reserves of Seawall and Deferred Maintenance.
Bud Amsen seconded the motion and the motion passed by unanimous voice
vote.
b. Jacquie Allen made a motion
to approve the bid for the replacement of the EAST seawall in early 2014
at a cost presently of $28,085.00 and with a cap for an increase of 5%
with the funds coming from the Reserves of Seawall and Deferred Maintenance.
Bud Amsen seconded the motion and the motion passed by unanimous voice
vote.
2. Tennis court repair/paint:
Repairing and repainting the tennis courts will be a future project.
3. Perimeter Fence:
Bids are being sought to possibly replace the fencing in sections.
4. Putting Green: cups,
markers and hole covers have been purchased. The hole covers will
be used to protect the cups and keep them clear. The markers will
be in the stored in the Rec Room and residents can retrieve them when they
wish to use the putting green. The markers are to be returned to
the Rec Room after use.
Unit Sale /Approvals:
None at this time
Next Meeting Date Set:
The next Board meeting is
scheduled for March 12, 2013 at 7:00pm.
With nothing else to discuss,
the meeting was adjourned at 7:35 p.m.
Respectfully Submitted,
Kathy Watts, CMCA, LCAM
Dragon Property Management
Office: 321-338-2588
Fax: 321-574-4155
Email: office@dragonpm.com
Website: www.dragonpm.com