Island Village

B & R Pest Control (321-449-0399) 
B & R Pest Control (321-449-0399) 
Buildings A - B - C 
Buildings D - E - F
Fourth Friday of every other month:  Fourth Friday of every other month
Jan-Mar-May-July-Sept
Nov (**Monday the 21th) 
Feb-April-June -August-Oct-Dec
(**Monday the 26th)
Beginning at 10:00 a.m.
Beginning at 10:00 a.m.

MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
HELD TUESDAY, FEBRUARY 16, 2016

Call to Order:  
The meeting was called to order by Mary Hoehn at 3:15p.m.  
 
Establish Quorum of Directors: 
Mary Hoehn-President, Dennis Tishken-Vice President, Jim Thomas-Treasurer and Secretary-Mary Touris were present in order to establish a quorum.  Kathy Watts represented management.
 
Residents present were:  B117-Dale Wickersham, D229-Nick Nocera, E235-Eliane Rooksberry, F145-Johanne Lee and F142-Jacquie Allen (renter)

Approval of Minutes from the January 19, 2016 Board Meeting:
Mary Touris made a motion to approve the minutes of the January 19, 2016 Board Meeting as written. Dennis Tishken seconded the motion and the motion passed by unanimous voice vote.

Financial Report:
Jim Thomas reported that as of January 31, 2016 the association has the following in their accounts, Operating:  $39,753.97 and Reserves:  $408,325.63.  One unit is at the attorney for arbitration in order to force the bank to give the association a key in order to inspect the unit.   The Reserve account is being funded on schedule.  The year-end review has been completed for 2015.  Contact management if you wish a copy emailed to you.

Unfinished Business:
Tennis court repair/paint:  Kathy reported that the repairs are scheduled for late February. 
Condominium Document Revision:  The document revision has been sent to the attorney for review.  Once completed, the changes will be sent to the owners for a vote.

North fence:  One bid has been received to replace the north fence and move the tennis court gate.  Another bid has been requested.  Mary Touris made a motion to proceed with the north fence replacement which would include 311 feet of fencing, relocate the tennis court fence, remove and dispose of the barb wire along the storage area fence, a new North West gate and hardware in dark green vinyl with a cap of $7000.  Jim Thomas seconded the motion and the motion passed by unanimous voice vote.

New Business:

Committee Reports:

Maintenance:   Management reported for Mary Hoehn that all general maintenance items are current.

Social Committee:  It was reported that the Valentines Party was scheduled for the February 12th and was a success.   Jacquie wished to thank Brighthouse for their contribution.  The next gathering will be for St Patrick’s Day on March 18th.  This will also be a social fund raiser so the cost will be $5 per person.  The Board wished to thank the social committee for all their work.  The committee consists of:  Jacquie Allen-Chairperson, Eliane Rooksberry, Mary Stillwell, Sue Scheiter and Jene Passmore

Recreation room reservations:  Check the calendar for available dates and mark the date(s) if the recreation room is required for rental then place the rental slip and check in the office mail slot.  Please do not remove the rec room calendar.

For Sale-For Rent List:  Kathy will be posting a list of those units that have requested their units be listed as either for sale or for rent.  The only information posted will be the number of the unit, size, sale/rent amount and the contact number.  Please let Kathy know when the unit is rented or sold.  Please do NOT remove the listing sheet.

Projects:  the board and management felt that in order for the unit owners to have as much information as possible we will list the current projects on every agenda and they will stay on the agenda until the project is complete.

  1. Tennis court repair/paint:  The bid was approved and the repairs are scheduled for late February.
  2. Perimeter Fence:  Replacing sections of the fence. The first section was discussed in “unfinished business.  The second phase will be the west fence, third the south fence and phase four the fencing along the Bldgs. E & F parking lot and the storage area.
  3. Renovating the bathrooms to make them ADA compliant.
  4. Shuffleboard court:  Estimates will get compiled for resurfacing the shuffleboard court.
  5. Seawall:  The west section has been completed.  The rest of the east section will be put on hold until at least the end of 2016.
  6. Solar heating for pool.
Unit Sale Approvals:
C124 – has been sold to Don Barnes

Announcement:
Mary Touris announced that 13 people signed up for the AC Maintenance Check Up.

Next Meeting:
The next meeting is scheduled for March 15, 2016 at 3:00 pm. 

Adjournment:
With no further business to discuss, the meeting was adjourned at 3:40pm.

Respectfully submitted,

Kathy Watts
Kathy Watts, CMCA, LCAM 
Dragon Property Management

Property Management