Island Village

MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS ORGANIZATIONAL MEETING
HELD TUESDAY, OCTOBER 21, 2014

Call to Order:  
The meeting was called to order by Mary Hoehn at 3:00p.m.  
 
Establish Quorum of Directors: 
Mary Hoehn-President, Jacquie Allen-Sec/Treas, Dennis Tishken-Vice President, Mary Touris and Donn Bruse were present in order to establish a quorum.  Kathy Watts represented management.

Residents present were:  F143-Mitzie Rose, F148-Sharon Franklin and F248-John Allen.

Approval of Minutes from the September 23, 2014 Board Meeting:
Mary Touris made a motion to approve the minutes of the September 23, 2014 Board Meeting as written.  Donn Bruse seconded the motion and the motion passed by unanimous voice vote.

Financial Report:
Jacquie reported that as of September 30, 2014 the association has the following in their accounts, Operating:  $29,617.47 and Reserves:  $322,200.95.  Two units are at the attorney for collection/foreclosure and one was  auctioned in September.  The Reserve account is being funded on schedule.  

Unfinished Business:
Discussion and Board Approval of 2015 Budget:  The Board and management answered questions from owners on the proposed budget.  Jacquie Allen made a motion to approve the 2015 Budget as presented with no increase in fees for 2015.  Dennis Tishken seconded the motion and the motion passed by unanimous voice vote.  The bank will be notified of the 2015 in fees and coupons will be mailed early December to those that require a coupon. Kathy thanked Betty Gaulin, Mitzie Rose, Mary Hoehn, Dennis Tishken and Jacquie Allen for serving on the Budget Committee. 
Rules & Regulation Update:  The current Rules & Regulations will be mailed to each owner with the 30 Day Annual Meeting packet the first week of November.

New Business:

Committee Reports:
Maintenance:   Mary Hoehn reported that all general maintenance items are current.

Social Committee:  Nothing at this time.

Recreation room reservations:  Contact Jacquie (453-4747) for available dates if the recreation room is required for rental.  Please do not remove the rec room calendar.

For Sale-For Rent List:  Kathy will be posting a list of those units that have requested their units be listed as either for sale or for rent.  The only information posted will be the number of the unit, size, rent amount and the contact number.  Please let Kathy know when the unit is rented or sold.  Please do NOT remove the listing sheet.

Projects:  the board and management felt that in order for the unit owners to have as much information as possible we will list the current projects on every agenda and they will stay on the agenda until the project is complete.

  1. Sewer line clean out:  The next project will be to clean out all the sewer lines, when the ground dries, which have never been done.
  2. Shuffleboard court:  Kathy is in the process of getting a bid to resurface the shuffleboard court.
  3. Seawall:  The west section has been completed.  The rest of the east section will be put on hold until at least the end of 2015.
  4. Tennis court repair/paint:  Repairing and repainting the tennis courts will be a future project. 
  5. Perimeter Fence:  Replacing sections of the fence will be a future project.
Unit Sale Approvals:
No new sales this month.

ARC Application(s):
B115 presented an application to install pavers in the limited common element by the unitís front door.  The Board approved the request.

Announcement:

Next Meeting:
The next meeting is scheduled for December 2, 2014 at 7:00 pm. 

Adjournment:
With no further business to discuss, the meeting was adjourned at 3:15pm.

Respectfully submitted,

Kathy Watts
Kathy Watts, CMCA, LCAM 
Dragon Property Management