OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS ORGANIZATIONAL MEETING
HELD TUESDAY, JANUARY 21, 2014
Call to Order:
The meeting was called to
order by Mary Hoehn at 3:12 p.m.
Establish Quorum of Directors:
Mary Hoehn, Donn Bruse,
Jacquie Allen and Directors Mary Touris and Dennis Tishken were present
in order to establish a quorum. Kathy Watts represented management.
Residents present were:
A206-James Hoehn, C125-Bea Williams, D132-Rita Dolgoff and F248-John Allen.
Approval of Minutes from
the December 3, 2013 Organizational Meetings:
Mary Touris made a motion
to approve the minutes of the December 3, 2013 Organizational Meeting as
written. Dennis Tishken seconded the motion and the motion passed
by unanimous voice vote.
Jacquie reported that as
of December 31, 2013 the association has the following in their accounts,
Operating: $8,801.42 and Reserves: $274,242.05 with 1 unit
behind in their fees. 2 units are at the attorney for collection/foreclosure
and the Association has title to A102. The Reserve account is being
funded on schedule.
The issue of transferring
a portion of the Reserve Fund into a 5 year CS at 1.17% will be discussed
at a later time.
Dennis brought up the possibility
if investing a portion of the Reserve Funds and will research further.
Kathy will look into the legalities of investing and that while a higher
percentage may be available, there’s also the possibility of losing some
of the initial investment and whether an owner vote would be necessary.
Proposed IVCA Flag and Flagpole:
A request was posted for owners to submit a design/logo for the flag and
stationary. The Board will review the renditions and determine which
will be used.
AC Inspections: Kathy
stated she is in the process of getting prices for owners to have their
AC units inspected. Once a price is agreed upon, an owner will be
the contact for anyone wishing to have the unit inspected. The cost
will be made directly to the AC Company from the owner. Duran Smith
has been called and another will also be contacted.
Rec Room Repair Update:
The engineer has been contacted for an update on getting the plans for
the property. Once the plans are received, he will be able to proceed
with the inspection.
Donn Bruse reported that items were:
1) The decorations
have been stored.
at E & F Bldgs, Mike's Masonry is working on repairs.
3) The rec room
carpet has been cleaned.
4) New speed
limit and “no parking” signs will be ordered.
Social Committee: none
at this time
Recreation room reservations:
Contact Jacquie (453-4747) for available dates if the recreation room is
required for rental. Please do not remove the rec room calendar.
For Sale-For Rent List:
Kathy will be posting a list of those units that have requested their units
be listed as either for sale or for rent. The only information posted
will be the number of the unit, size, rent amount and the contact number.
Please let Kathy know when the unit is rented or sold. Please do
NOT remove the listing sheet.
board and management felt that in order for the unit owners to have as
much information as possible we will list the current projects on every
agenda and they will stay on the agenda until the project is complete.
Unit Sale Approvals:
Seawall: The west section
has been completed. The rest of the east section will be put on hold
until at least the end of 2014
Tennis court repair/paint:
Repairing and repainting the tennis courts will be a future project.
Perimeter Fence: Replacing
sections of the fence will be a future project.
Unit A104 was purchased by Michelle
The next meeting is scheduled
for February 18, 2014 at 3:00 pm.
Kathy from Dragon Property volunteered
to keep a listing of the units for sale and for rent. The list will
be posted on the rec room door. Anyone with information is to contact
Kathy at 338-2588 or email at firstname.lastname@example.org.
The Christmas dinner was well
The owners felt the Christmas
decorations were extremely well done and wished to thank everyone that
participated in not only decorating the property but their own units also.
With no further business
to discuss, the Organizational Meeting was adjourned at 3:50 pm.
Kathy Watts, CMCA, LCAM
Dragon Property Management