Island Village
B & R Pest Control (321-449-0399) 
B & R Pest Control (321-449-0399) 
Buildings A - B - C 
Buildings D - E - F
Jan-Mar-May-July-Sept 
Feb-April-June -August-Oct-Dec
Nov (**Monday the 28th) Beginning at 10:00 a.m.
Beginning at 10:00 a.m.
MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS ORGANIZATIONAL MEETING
HELD TUESDAY, JANUARY 21, 2014

Call to Order:  
The meeting was called to order by Mary Hoehn at 3:12 p.m.  
 
Establish Quorum of Directors
Mary Hoehn, Donn Bruse, Jacquie Allen and Directors Mary Touris and Dennis Tishken were present in order to establish a quorum.  Kathy Watts represented management.

Residents present were:  A206-James Hoehn, C125-Bea Williams, D132-Rita Dolgoff and F248-John Allen.

Approval of Minutes from the December 3, 2013 Organizational Meetings:
Mary Touris made a motion to approve the minutes of the December 3, 2013 Organizational Meeting as written.  Dennis Tishken seconded the motion and the motion passed by unanimous voice vote.

Financial Report:
Jacquie reported that as of December 31, 2013 the association has the following in their accounts, Operating:  $8,801.42 and Reserves:  $274,242.05 with 1 unit behind in their fees.  2 units are at the attorney for collection/foreclosure and the Association has title to A102.  The Reserve account is being funded on schedule.  

The issue of transferring a portion of the Reserve Fund into a 5 year CS at 1.17% will be discussed at a later time.

Dennis brought up the possibility if investing a portion of the Reserve Funds and will research further.  Kathy will look into the legalities of investing and that while a higher percentage may be available, there’s also the possibility of losing some of the initial investment and whether an owner vote would be necessary.

Unfinished Business:
Proposed IVCA Flag and Flagpole:  A request was posted for owners to submit a design/logo for the flag and stationary.  The Board will review the renditions and determine which will be used.

AC Inspections:  Kathy stated she is in the process of getting prices for owners to have their AC units inspected.  Once a price is agreed upon, an owner will be the contact for anyone wishing to have the unit inspected.  The cost will be made directly to the AC Company from the owner.  Duran Smith has been called and another will also be contacted.

Rec Room Repair Update:  The engineer has been contacted for an update on getting the plans for the property.  Once the plans are received, he will be able to proceed with the inspection. 

New Business:

Committee Reports:
Maintenance:   Donn Bruse reported that items were:
1)   The decorations have been stored.
2)   Walkways at E & F Bldgs, Mike's Masonry is working on repairs. 
3)   The rec room carpet has been cleaned. 
4)   New speed limit and “no parking” signs will be ordered. 

Social Committee:  none at this time
Recreation room reservations:  Contact Jacquie (453-4747) for available dates if the recreation room is required for rental.  Please do not remove the rec room calendar.
For Sale-For Rent List:  Kathy will be posting a list of those units that have requested their units be listed as either for sale or for rent.  The only information posted will be the number of the unit, size, rent amount and the contact number.  Please let Kathy know when the unit is rented or sold.  Please do NOT remove the listing sheet.

Projects:  the board and management felt that in order for the unit owners to have as much information as possible we will list the current projects on every agenda and they will stay on the agenda until the project is complete.

  1. Seawall:  The west section has been completed.  The rest of the east section will be put on hold until at least the end of 2014
  2. Tennis court repair/paint:  Repairing and repainting the tennis courts will be a future project.
  3. Perimeter Fence:  Replacing sections of the fence will be a future project.
Unit Sale Approvals:
  • Unit A104 was purchased by Michelle Davis
Announcement:
  • Kathy from Dragon Property volunteered to keep a listing of the units for sale and for rent.  The list will be posted on the rec room door.  Anyone with information is to contact Kathy at 338-2588 or email at office@dragonom.com.
  • The Christmas dinner was well attended.
  • The owners felt the Christmas decorations were extremely well done and wished to thank everyone that participated in not only decorating the property but their own units also.
Next Meeting:
The next meeting is scheduled for February 18, 2014 at 3:00 pm. 

Adjournment:
With no further business to discuss, the Organizational Meeting was adjourned at 3:50 pm.

Respectfully submitted,

Kathy Watts
Kathy Watts, CMCA, LCAM 
Dragon Property Management