MINUTES OF THE ISLAND VILLAGE CONDOMINIUM
BOARD OF DIRECTORS ORGANIZATIONAL MEETING
HELD TUESDAY, FEBRUARY 18, 2014
Call to Order:
The meeting was called to
order by Mary Hoehn at 3:05 p.m.
Establish Quorum of Directors:
Mary Hoehn, Donn Bruse,
Jacquie Allen and Director Dennis Tishken were present in order to establish
a quorum. Director Mary Touris was not able to attend. Kathy Watts
Residents present were:
C123-Ellen VanEtten, E138-Bill Jelen and F248-John Allen.
Approval of Minutes from
the January 21, 2014 Board Meeting:
Dennis Tishken made a motion
to approve the minutes of the January 21, 2014 Board Meeting as written.
Jacquie Allen seconded the motion and the motion passed by unanimous voice
Jacquie reported that as
of January 31, 2014 the association has the following in their accounts,
Operating: $7,828.86 and Reserves: $284,408.29 with 1 unit
behind in their fees. 2 units are at the attorney for collection/foreclosure
and the Association has title to A102. The Reserve account is being
funded on schedule.
The 2013 Year End Reviews
are available. If anyone wishes a copy, please email management at
firstname.lastname@example.org and a copy will be emailed to you.
Proposed IVCA Flag:
Since no submissions were received by owners, Mary Hoehn and Dennis Tishken
worked on a suitable logo for the flag. The rendition was presented
to the Board and also shown to those present at the meeting. Jacquie
Allen made a motion to submit the presented rendition to Peachtree Supply
so two (2) 3’x5’ flags can be made at a cost of $79 each. The logo
flag will be placed on the same pole as the American flag and only the
logo flag will be lower to signify the death of an owner. Donn
Bruse seconded the motion and the motion passed by unanimous voice vote.
Mary Touris volunteered to coordinate the AC maintenance with Kabran AC
for $39 when 10 owners or more sign up. The cost will be made directly
to the AC Company from the owner.
Rec Room Repair:
The engineer has been contacted again for an update on getting the plans
for the property. Once the plans are received, he will be able to
proceed with the inspection. If there is not response this time,
another engineer will be contacted.
Donn Bruse reported that items were:
none at this time
Pool Deck: Repainting
Deck – Scheduled for February. Upon checking weather ahead, power wash
deck Tuesday 2/25 and paint Wednesday 2/26.
Garden Areas: Some plants
are not surviving cold weather. Chuck will check all plants when all cold
weather is over.
Jodi will be called to confirm
all necessary gardens sprinklers are in working order.
The diseased tree by putting
green was removed. A new tree will be planted nearby.
New speed limit and “no parking”
signs have been delivered and posted.
Holes along the seawall have
Walkway cracks on the upper
levels of Buildings E & F are being repaired.
Recreation room reservations:
Contact Jacquie (453-4747) for available dates if the recreation room is
required for rental. Please do not remove the rec room calendar.
For Sale-For Rent List:
Kathy will be posting a list of those units that have requested their units
be listed as either for sale or for rent. The only information posted
will be the number of the unit, size, rent amount and the contact number.
Please let Kathy know when the unit is rented or sold. Please do
NOT remove the listing sheet.
board and management felt that in order for the unit owners to have as
much information as possible we will list the current projects on every
agenda and they will stay on the agenda until the project is complete.
Unit Sale Approvals:
Seawall: The west section
has been completed. The rest of the east section will be put on hold
until at least the end of 2014
Tennis court repair/paint:
Repairing and repainting the tennis courts will be a future project
Perimeter Fence: Replacing
sections of the fence will be a future project.
Unit A107 has a contract on
it and should close in February.
The next meeting is scheduled
for March 18, 2014 at 3:00 pm.
With no further business
to discuss, the Organizational Meeting was adjourned at 3:30 pm.
Kathy Watts, CMCA, LCAM
Dragon Property Management