Island Village

B & R Pest Control (321-449-0399) 
B & R Pest Control (321-449-0399) 
Buildings A - B - C 
Buildings D - E - F
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Feb-April-June -August-Oct-Dec
Nov (**Monday the 28th) Beginning at 10:00 a.m.
Beginning at 10:00 a.m.
 

MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS ORGANIZATIONAL MEETING
HELD TUESDAY, FEBRUARY 18, 2014

Call to Order:  
The meeting was called to order by Mary Hoehn at 3:05 p.m.  
 
Establish Quorum of Directors: 
Mary Hoehn, Donn Bruse, Jacquie Allen and Director Dennis Tishken were present in order to establish a quorum.  Director Mary Touris was not able to attend. Kathy Watts represented management.

Residents present were:  C123-Ellen VanEtten, E138-Bill Jelen and F248-John Allen.

Approval of Minutes from the January 21, 2014 Board Meeting:
Dennis Tishken made a motion to approve the minutes of the January 21, 2014 Board Meeting as written.  Jacquie Allen seconded the motion and the motion passed by unanimous voice vote.

Financial Report:
Jacquie reported that as of January 31, 2014 the association has the following in their accounts, Operating:  $7,828.86 and Reserves:  $284,408.29 with 1 unit behind in their fees.  2 units are at the attorney for collection/foreclosure and the Association has title to A102.  The Reserve account is being funded on schedule.  

The 2013 Year End Reviews are available.  If anyone wishes a copy, please email management at office@dragonpm.com and a copy will be emailed to you.

Unfinished Business:
Proposed IVCA Flag:  Since no submissions were received by owners, Mary Hoehn and Dennis Tishken worked on a suitable logo for the flag.  The rendition was presented to the Board and also shown to those present at the meeting.  Jacquie Allen made a motion to submit the presented rendition to Peachtree Supply so two (2) 3’x5’ flags can be made at a cost of $79 each.  The logo flag will be placed on the same pole as the American flag and only the logo flag will be lower to signify the death of an owner.   Donn Bruse seconded the motion and the motion passed by unanimous voice vote.

AC Inspections:  Mary Touris volunteered to coordinate the AC maintenance with Kabran AC for $39 when 10 owners or more sign up.  The cost will be made directly to the AC Company from the owner.

Rec Room Repair:  The engineer has been contacted again for an update on getting the plans for the property.  Once the plans are received, he will be able to proceed with the inspection.  If there is not response this time, another engineer will be contacted.

New Business:

Committee Reports:
Maintenance:   Donn Bruse reported that items were:

  • Pool Deck:  Repainting Deck – Scheduled for February. Upon checking weather ahead, power wash deck Tuesday 2/25 and paint Wednesday 2/26.
  • Garden Areas:  Some plants are not surviving cold weather. Chuck will check all plants when all cold weather is over.
  • Jodi will be called to confirm all necessary gardens sprinklers are in working order.
  • The diseased tree by putting green was removed. A new tree will be planted nearby.
  • New speed limit and “no parking” signs have been delivered and posted.
  • Holes along the seawall have been repaired.
  • Walkway cracks on the upper levels of Buildings E & F are being repaired.
Social Committee:  none at this time

Recreation room reservations:  Contact Jacquie (453-4747) for available dates if the recreation room is required for rental.  Please do not remove the rec room calendar.

For Sale-For Rent List:  Kathy will be posting a list of those units that have requested their units be listed as either for sale or for rent.  The only information posted will be the number of the unit, size, rent amount and the contact number.  Please let Kathy know when the unit is rented or sold.  Please do NOT remove the listing sheet.

Projects:  the board and management felt that in order for the unit owners to have as much information as possible we will list the current projects on every agenda and they will stay on the agenda until the project is complete.

  1. Seawall:  The west section has been completed.  The rest of the east section will be put on hold until at least the end of 2014
  2. Tennis court repair/paint:  Repairing and repainting the tennis courts will be a future project
  3. Perimeter Fence:  Replacing sections of the fence will be a future project.
Unit Sale Approvals:
  • Unit A107 has a contract on it and should close in February.


Announcement:

Next Meeting:
The next meeting is scheduled for March 18, 2014 at 3:00 pm. 

Adjournment:
With no further business to discuss, the Organizational Meeting was adjourned at 3:30 pm.

Respectfully submitted,

Kathy Watts
Kathy Watts, CMCA, LCAM 
Dragon Property Management