Hidden Harbor

Minutes of the Meeting of the
Hidden Harbor Board of Directors
On February 8, 2018 in the onsite clubhouse

CALL TO ORDER: The meeting was called to order by Bill Allen at 6:00pm.

VERIFY QUORUM: Board members present were Bill Allen-President, Mary Dillon-Vice President, Sam Bovalino-Treasurer/Secretary and Directors Butch VanGraafeiland and August Kuhling. Director Frank Carotenuto was not able to attend. Kathy Watts represented Dragon Property Management.

APPROVAL OF MINUTES:
Sam Bovalino made a motion to accept the minutes from the January 17, 2018 Organizational Meeting as presented. Butch VanGraafeiland seconded the motion and it passed by unanimous voice vote.

Treasurers Report:
Sam reported that all bills are current and the Reserves are being funded on time. As of January 31st, the budget is approximately $2,000over budget, mostly due to pool repairs.

UNFINISHED BUSINESS:
Bulletin boards: The bulletin boards have been installed and information regarding agendas and other Board business will be placed on them.

Roofs: Management reported that 2 bids have been received and we’re waiting for 1 more. One bid is $6,500 and 1 is $3,600. It was suggested that in order to make the repairs as quickly as possible and not have to wait for another Board meeting, that authorization be given for the Executive Board to contract with roofing company. Butch VanGraafeiland made the motion as stated above. August Kuhling seconded the motion and it passed by unanimous voice vote.

NEW BUSINESS:
Board update:
Claudine Tantillo resigned from the Board citing a misunderstanding with the form sent. Claudine stated she sent the form in error.

AC Drain Clean Out:
The AC drains are scheduled to be cleaned out beginning March 5th and will be completed by March 8th. Management will post the dates on the bulletin boards. It was stressed that residents on the second floor need to pour a vinegar/water mixture in the AC drain at least every other month to assist in keeping the drain unclogged.

Future Projects (in order of priority):
1. Patio/Balcony Alum Railings: Porches are being replaced on a case by case basis
2. Property Lighting: New lighting will be looked into.
3. Breezeways: A future project and we’ll be getting bids.
4. Parking Lot Resurfacing: A future project and we’ll be getting bids.
5. Tennis Courts: The project is on hold.

Announcements:
Flag: The flag at the entrance has been stolen; unfortunately we do not have a camera facing the entrance.

Window Framing: An owner was replacing their windows and discovered the wood framing for the window was damaged. The Board feels the window and subsequent framing is the owner’s responsibility but Board members will inspect the area in question to make the final determination.

Next Board Meeting: The next meeting is scheduled for March 8, 2018 at 6:00pm.

Adjournment:
With no further business to discuss, the meeting was adjourned at 6:40p.m.

Respectfully submitted,

Kathy Watts
Kathy Watts, CMCA, LCAM
Dragon Property Management
Board of Directors, Hidden Harbor Owners Association, Inc.