Minutes of the Organizational Meeting
Hidden Harbor Board of Directors
On December 3, 2015, in the onsite
Call to Order:
Bill Allen called the meeting
to order at 6:00 p.m.
Establishment of Quorum:
Board members present were
Bill Allen-President, Mary Dillon-Vice President, Sam Bovalino-Treasurer/Secretary
and Directors Ken Lewis, Richard Marquis and Frank Carotenuto. Director
Butch VanGraafeiland attended by speaker phone. Director Bob Philbrook
was not able to attend. Kathy Watts represented Dragon Property Management.
Approval of Minutes from
November 5, 2015:
Frank Carotenuto made a
motion to approve the November 3, 2015 Board Meeting minutes. Sam
Bovalino seconded the motion and the motion passed by unanimous voice vote.
Sam reported that as of
November 30, 2015 the Association has $37,480.79 in the Operating account
and $254,958.50 n Reserves. The Association is in good shape and
all bills are paid.
Rec Room Refurbishing:
Bill stated the Executive Committee and Management would be meeting with
the contractor Friday the 4th of December to go over the specs.
Ken Lewis gave information and made a motion to purchase a 18 double sided
rack for $633.88 plus the $29 for the anchor and stated the bike rack was
to replace racks the association previously had but that we would start
with one and see if more were necessary. Mary Dillon seconded the
motion. After a discussion between the Board and those owners present,
the motion passed by unanimous voice vote.
It was suggested that a sign
be displayed to read that the association is not responsible for damaged
or stolen bikes, etc.
Roof reserve usage vote:
Fifty (50) owners responded to the request for a vote on approval to use
Roof Reserve funds for the Pool Refurbishing. Forty-five (45) owners
voted FOR the usage and five (5) voted AGAINST the usage.
Sam Bovalino made the motion
to use Roof Reserve funds for the pool refurbishing per the majority owner
vote. Mary Dillon seconded the motion. The motion passed by a majority
Board vote with Ken Lewis opposed.
Future Projects (in order
Next Board Meeting:
The next scheduled meeting will be the Annual Meeting on Wednesday, January
20, 2016 at 6:00 p.m.
Pool Refurbishing: It
was voted to use Roof Reserves.
Rec Room/Bathroom Refurbishing:
Bids are being compiled and the cap has been approved.
Property Lighting: New
lighting will be looked into.
Tennis Courts: Varsity
Courts has been contacted and has sent a bid for the repair of the tennis
courts and add the striping for pickle ball. The project it on hold.
With no further business
to discuss, Mary Dillon made a motion to adjourn the meeting at 7:00pm.
Frank Carotenuto seconded the motion and it passed by unanimous voice vote.
Kathy Watts, CMCA, LCAM
Dragon Property Management
Board of Directors, Hidden
Harbor Owners Association, Inc.