Hidden Harbor

Minutes of the Organizational Meeting of the
Hidden Harbor Board of Directors
On December 3, 2015, in the onsite clubhouse

Call to Order:  
Bill Allen called the meeting to order at 6:00 p.m. 

Establishment of Quorum:
Board members present were Bill Allen-President, Mary Dillon-Vice President, Sam Bovalino-Treasurer/Secretary and Directors Ken Lewis, Richard Marquis and Frank Carotenuto.  Director Butch VanGraafeiland attended by speaker phone.  Director Bob Philbrook was not able to attend.  Kathy Watts represented Dragon Property Management.  

Approval of Minutes from November 5, 2015:
Frank Carotenuto made a motion to approve the November 3, 2015 Board Meeting minutes.  Sam Bovalino seconded the motion and the motion passed by unanimous voice vote.

Treasurers Report:
Sam reported that as of November 30, 2015 the Association has $37,480.79 in the Operating account and $254,958.50 n Reserves.  The Association is in good shape and all bills are paid.  

Unfinished Business:
Rec Room Refurbishing:  Bill stated the Executive Committee and Management would be meeting with the contractor Friday the 4th of December to go over the specs.

Bike Racks:   Ken Lewis gave information and made a motion to purchase a 18 double sided rack for $633.88 plus the $29 for the anchor and stated the bike rack was to replace racks the association previously had but that we would start with one and see if more were necessary.  Mary Dillon seconded the motion.  After a discussion between the Board and those owners present, the motion passed by unanimous voice vote.

It was suggested that a sign be displayed to read that the association is not responsible for damaged or stolen bikes, etc.

New Business:  
Roof reserve usage vote:  Fifty (50) owners responded to the request for a vote on approval to use Roof Reserve funds for the Pool Refurbishing.  Forty-five (45) owners voted FOR the usage and five (5) voted AGAINST the usage.

Sam Bovalino made the motion to use Roof Reserve funds for the pool refurbishing per the majority owner vote.  Mary Dillon seconded the motion. The motion passed by a majority Board vote with Ken Lewis opposed.

Future Projects (in order of priority):

  1. Pool Refurbishing:  It was voted to use Roof Reserves.
  2. Rec Room/Bathroom Refurbishing:  Bids are being compiled and the cap has been approved.
  3. Property Lighting:  New lighting will be looked into.
  4. Tennis Courts:  Varsity Courts has been contacted and has sent a bid for the repair of the tennis courts and add the striping for pickle ball.  The project it on hold.
Next Board Meeting:  The next scheduled meeting will be the Annual Meeting on Wednesday, January 20, 2016 at 6:00 p.m.

With no further business to discuss, Mary Dillon made a motion to adjourn the meeting at 7:00pm. Frank Carotenuto seconded the motion and it passed by unanimous voice vote.

Respectfully submitted,
Kathy Watts
Kathy Watts, CMCA, LCAM 
Dragon Property Management
Board of Directors, Hidden Harbor Owners Association, Inc.