Hidden Harbor Board of Directors
On November 9, 2017, in the onsite clubhouse
Call to Order: Bill Allen called the meeting to order at 6:00 p.m.
Establishment of Quorum: Board members present were Bill Allen-President, Mary Dillon-Vice President, Sam Bovalino-Treasurer/Secretary and Directors Butch VanGraafeiland and Frank Carotenuto. Ken Lewis attended via speaker phone. Kathy Watts represented Dragon Property Management.
Approval of Minutes from October 12, 2017: Sam Bovalino made a motion to approve the October 12, 2017 Board Meeting minutes. Butch VanGraafeiland seconded the motion and the motion passed by unanimous voice vote.
Treasurers Report: Sam reported that all bills are current and the Reserves are being funded on time. As of October 31th, the budget is approximately $17,000 over budget, mostly due to the hurricane. Mary Dillon made a motion to accept the Treasurers report. Frank Carotenuto seconded the motion and the motion passed by unanimous voice vote.
New Business: Revisit Condominium document revision: Questions were asked regarding the failed document revision. Bill reported the mailing went out in June and Management sent two reminders for owners to send in their vote. Butch VanGraafeiland made a motion to table further discussion on whether a vote will be reattempted until January 2018. Mary Dillon seconded the motion and the motion passed by unanimous voice vote.
Results of engineer report: Butch felt a priority list was necessary and Mary stated that porch replacements have been started on those in immediate need. Management will keep a running list of repairs required and completed. Owners also requested the engineers report be added to the website.
Bulletin Boards in Quads: Some owners have requested that bulletin boards be purchased and reinstalled in each quad by the mailboxes. Preliminary costs would be approximately $100-$120 per bulletin board and 22 would be needed. Ken Lewis made a motion to purchase the 22 bulletin boards not to exceed $3,000. Butch VanGraafeiland seconded the motion and it passed by unanimous voice vote. Kathy will research various styles and present them to the Board for approval before they’re ordered.
Cameras: Joe English from Surveillance Solutions made a presentation for cameras and answered owner’s questions. Sam Bovalino made a motion to contract with Surveillance Solutions to install additional cameras, not to exceed $15,000 and would take approximately 3 days to install. A deposit of $5,900 will be required with the signed contract before the project can commence. The expenditure will be paid from the operating account. Mary Dillon seconded the motion and the motion passed by unanimous voice vote.
Budget Meeting: Butch VanGraafeiland made a motion to reschedule the Budget Meeting from December 7th to December 14th at 6:00pm. Frank Carotenuto seconded the motion and the motion passed by unanimous voice vote. Kathy will notify the owners by mail. Kathy stressed the importance of sending in the vote on whether to fully fund the Reserves or partially fund the Reserves.
Committee Reports: Landscape Report: Barbara Ursin reported that even though there are a lot of dead plants, the landscaping is being worked on.
Announcements: -“Movie Night” will be held on the last Thursday of the month. The featured movie will be posted on the bulletin boards by the pool and west side of the clubhouse.
Next Board Meeting: The next scheduled Board meeting will be Thursday, December 14, 2017 at 6:00 p.m.
Adjournment: With no further business to discuss, the meeting was adjourned at 7:00pm.