Minutes of the Organizational Meeting
Hidden Harbor Board of Directors
On November 5, 2015, in the onsite
Call to Order:
Bill Allen called the meeting
to order at 6:00 p.m.
Establishment of Quorum:
Board members present were
Bill Allen-President, Mary Dillon-Vice President, Sam Bovalino-Treasurer/Secretary
and Directors Butch VanGraafeiland, Richard Marquis and Frank Carotenuto.
Director Ken Lewis attended by speaker phone. Director Bob Philbrook
was not able to attend. Kathy Watts represented Dragon Property Management.
Approval of Minutes from
October 1, 2015:
Butch VanGraafeiland made
a motion to approve the October 1, 2015 Board Meeting minutes. Mary
Dillon seconded the motion and the motion passed by unanimous voice vote.
Sam reported that as of
October 31, 2015 the Association has $31,161.01 in the Operating account
and $252,790.55 in Reserves. The Association is in good shape and
all bills are paid. Frank Carotenuto made a motion to accept the
Treasurers report. Richard Marquis seconded the motion and the motion
passed by unanimous voice vote.
Board Approval of the
2015 Budget: Sam Bovalino made a motion to approve the 2016 Budget
as presented. The fees will be $381 for a 2 bedroom and $430 for
a 3 bedroom. Frank Carotenuto seconded the motion and it passed by
unanimous voice vote.
Rec Room Refurbishing:
Bill stated we’re in the process of getting bids to refurbish the bathrooms
and rec room and also to repair and/or replacement of the rotted
wood found in the attic of the rec room. The first bid was approximately
$70,000 and are waiting for a second bid to come in. In order to
expedite matters, Bill requested the Board approve a cap on the amount
for the rec room refurbishing since it may take a while for the contractor,
pool company and fence company to schedule their workers so all three items
can be accomplished at the same time. This will keep the inconvenience
to the residents at a minimum. Butch VanGraafeiland made a motion
for Bill Allen, Mary Dillon, Sam Bovalino and Management to have the authority
to meet with the contractor and proceed with the refurbishing with a maximum
of $70,000 to be used from the Pool and Deferred Maintenance Reserves.
Frank Carotenuto seconded the motion and the motion passed by unanimous
Bike Racks: Butch
VanGraafeiland made a motion to table the discussion until the next meeting.
Richard Marquis seconded the motion and the motion passed by unanimous
Future Projects (in order
Next Board Meeting:
The next scheduled Board meeting will be Thursday, December 3, 2015 at
Pool Refurbishing: The
bid from McRoberts Pools has been received. Butch VanGraafeiland
made a motion to table the discussion until the next meeting when it will
be determined where the funds will come from. Richard Marquis
seconded the motion and the motion passed by unanimous voice vote.
Rec Room/Bathroom Refurbishing:
Bids are being compiled and the cap has been approved.
Property Lighting: New
lighting will be looked into.
Tennis Courts: Varsity
Courts has been contacted and has sent a bid for the repair of the tennis
courts and add the striping for pickle ball.
With no further business
to discuss, Butch VanGraafeiland made a motion to adjourn the meeting at
6:35pm. Mary Dillon seconded the motion and it passed by unanimous voice
Kathy Watts, CMCA, LCAM
Dragon Property Management
Board of Directors, Hidden
Harbor Owners Association, Inc.