Hidden Harbor
Hidden Harbor Owners’ Association, Inc.
Minutes of the Board Meeting
held on November 21, 2013 at 6:00 P.M.
in the onsite Clubhouse
 

1. Call to Order & Establishment of Quorum:
The meeting was called to order by Acting President Bill Allen at 6:00 pm.  Sec/Treasurer Sam Bovalino, Directors Mary Dillon, Frank Carotenuto and Richard Marquis were also in attendance. 

Ken Lewis, Butch VanGraafeiland and Bob Philbrook attended via the conference line.    
Three (3) unit owners attended along with Kathy Watts from Dragon Property.  With a quorum of Board members established, the meeting continued.  

Bill Allen announced that Richard Kleinhans has resigned from the Board for health reasons.  The Board greatly appreciates the years of service and hope to see him again on the Board when his health permits.

2. Approval of Minutes from the October 24, 2013 Board Meeting:
Sam Bovalino made a motion to approve the minutes of October 24, 2013 as written. Frank Carotenuto seconded the motion and it passed by unanimous voice vote.  

3.    Financial Report – Sam Bovalino:
Sam reported that as of October 31, 2013 the Association has $25,415.94 in the Operating account and $274,283.39 in Reserves.  The Association is in good shape and all bills are paid.  Frank Carotenuto made a motion to approve the Financials. Mary Dillon seconded the motion and it passed by unanimous voice vote.  

4.    Unfinished Business: 
The Condominium Revisions have been sent to the Board members for review.  Once that is completed it will then be sent to the association attorney to confirm it doesn’t conflict with any laws.  Once both these items have been accomplished, it will then be sent to the owners to vote on the revised Documents.  

5. New Business:
AC requirements for new installations:  One item in the new Documents will be the requirement for all new AC installations to have a “float” in the pan.  If the AC starts to leak, water will enter the pan and raise the float, signaling the AC to shut down.
Water heater inspections:  The Board has been advised that the life span of a water heater is typically 7 to 10 years and must have a drip pan plus a drain to the outside or to the washer drain to prevent flooding when it leaks.  Any owner not complying will be responsible for any and all damages (including drywall replacement) if this occurs.

Allowance for owners to install 6 panel doors:  Butch requested approval to install a 6-panel door at his expense.  If and when the association replaces the doors, the owner(s) will be reimbursed at the association replacement amount, not to exceed the owner(s) original cost.  The Board felt this should be tabled until the next meeting.

Landscaping:  Management provided the Board with 2 bids for landscaping per their request.  One would save approximately $5,000 per year and the other approximately $1,600 per year.  This issue has been tabled until the next meeting.

9.    Schedule date for next meeting:
The next meeting of the Association will be the Annual Meeting on Wednesday, January 22, 2014 at 6:00pm.   

10.    Adjournment:
With no further business to discuss, Sam Bovalino made a motion to adjourn the meeting at 6:40 p.m.  Frank Carotenuto seconded the motion and it passed by unanimous voice vote. 

Respectfully submitted,

Kathy Watts, CMCA, LCAM 
Community Association Manager
Dragon Property Management