Minutes of the of the
Hidden Harbor Board of Directors
On October 12, 2017, in the onsite clubhouse
Call to Order:
Bill Allen called the meeting to order at 6:00 p.m.
Establishment of Quorum:
Board members present were Bill Allen-President, Mary Dillon-Vice President, and Directors Butch VanGraafeiland and Frank Carotenuto. Sam Bovalino-Treasurer/Secretary and Ken Lewis via speaker phone. Kathy Watts represented Dragon Property Management.
Approval of Minutes from May 11, 2017
Butch VanGraafeiland made a motion to approve the May 11, 2017 Board Meeting minutes. Mary Dillon seconded the motion and the motion passed by unanimous voice vote.
Sam reported that all bills are current and the Reserves are being funded on time. As of September 30th, the budget is approximately $17,000 over budget, mostly due to the hurricane. Frank Carotenuto made a motion to accept the Treasurers report. Mary Dillon seconded the motion and the motion passed by unanimous voice vote.
Condominium document revision update: The final vote on the Document revision is as follows: 47 “yes” votes and 16 “no” votes. Fifty-six (56) “yes” votes were needed for the revisions to pass. Questions were raised on what the underlining issues appeared to be. Sam Bovalino made a motion to revisit the Document Revision at the November 9th meeting. Butch VanGraafeiland seconded the motion and the motion passed by unanimous voice vote.
Results of engineer report: The report showed all items that could be done but the Board felt we should just repair what needs to be done on a case by case basis. Butch VanGraafeiland made a motion to discuss the engineer report further at the November 9th meeting. Frank Carotenuto seconded the motion and the motion passed by unanimous voice vote.
Authorization to mail 2018 Proposed Budget to owners: Frank Carotenuto made a motion to authorize management to mail out the proposed budget. Mary Dillon seconded the motion and it passed by unanimous voice vote. Kathy stressed the importance of sending in the vote on whether to fully fund the Reserves or partially fund the Reserves.
Porch frames: Four (4) units are scheduled to be replaced starting the week of October 14th. Those units are 602, 607, 609 and 611. Other porches will be replaced on a case by case basis.
None at this time
-“Movie Night” will be held on the last Thursday of the month. The featured movie will be posted on the bulletin boards by the pool and west side of the clubhouse. The movie “Hocus Pocus” will be featured on Halloween which is Tuesday, October31st.
-Bill reported that since the hurricane Dana has repaired and painted the wall, met with contractors. Rock Roofing has us on the list for the roof inspection and shingle replacement.
Next Board Meeting:
The next scheduled Board meeting will be Thursday, November 9, 2017 at 6:00 p.m. The Budget meeting is scheduled for Thursday, December 7, 2017.
With no further business to discuss, the meeting was adjourned at 7:00pm.
Kathy Watts, CMCA, LCAM
Dragon Property Management
Board of Directors, Hidden Harbor Owners Association, Inc.