Minutes of the Organizational Meeting
Hidden Harbor Board of Directors
On October 1, 2015, in the onsite clubhouse
Call to Order:
Bill Allen called the meeting
to order at 6:00 p.m.
Establishment of Quorum:
Board members present were
Bill Allen-President, Mary Dillon-Vice President and Directors Butch VanGraafeiland
and Frank Carotenuto. Sam Bovalino-Treasurer/Secretary attended by
speaker phone. Directors Ken Lewis and Richard Marquis and Bob Philbrook
were not able to attend. Kathy Watts represented Dragon Property
Approval of Minutes from
April 23, 2015:
Mary Dillon made a motion
to approve the April 23, 2015 Board Meeting minutes. Frank Carotenuto
seconded the motion and the motion passed by unanimous voice vote.
Sam reported that as of
August 31, 2015 the Association has $45,479.48 in the Operating account
and $248,063.02 in Reserves. The Association is in good shape and
all bills are paid. Butch VanGraafeiland made a motion to accept
the Treasurers report. Mary Dillon seconded the motion and the motion
passed by unanimous voice vote.
Bill Allen reported that
the door installation has been completed. Bill stated he will continue
to look for plugs for the hole in the door frames where the screws are.
Frank informed the Board that he has a friend that is a cabinet maker coming
over and will ask his opinion.
Budget mailing to owners:
Frank Carotenuto made a motion to approve the mailing of the 2016 Proposed
Budget to the owners. Butch VanGraafeiland seconded the motion and
the motion passed by unanimous voice vote.
Rec Room Refurbishing:
Bill spoke of the sewer line back up the last time the rec room was rented.
Due to the fact it will happen again, we’re in the process of getting bids
to refurbish the bathrooms and rec room. We hope to have the bids
by the next meeting and expect the cost to be in excess of $40,000.
Future Projects (in order
Next Board Meeting:
The next scheduled Board meeting will be Thursday, November 5, 2015 at
Pool Refurbishing: The
bid from McRoberts Pools has been received.
Rec Room/Bathroom Refurbishing:
Bids are being compiled
Property Lighting: New
lighting will be looked into.
Tennis Courts: Varsity
Courts has been contacted and has sent a bid for the repair of the tennis
courts and add the striping for pickle ball.
With no further business
to discuss, Mary Dillon made a motion to adjourn the meeting at 6:35p.m.
Frank Carotenuto seconded the motion and it passed by unanimous voice vote.
Kathy Watts, CMCA, LCAM
Dragon Property Management
Board of Directors, Hidden
Harbor Owners Association, Inc.