Hidden Harbor

Minutes of the Organizational Meeting of the
Hidden Harbor Board of Directors
On October 1, 2015, in the onsite clubhouse



Call to Order: 
Bill Allen called the meeting to order at 6:00 p.m. 

Establishment of Quorum:
Board members present were Bill Allen-President, Mary Dillon-Vice President and Directors Butch VanGraafeiland and Frank Carotenuto.  Sam Bovalino-Treasurer/Secretary attended by speaker phone.  Directors Ken Lewis and Richard Marquis and Bob Philbrook were not able to attend.  Kathy Watts represented Dragon Property Management. 

Approval of Minutes from April 23, 2015:
Mary Dillon made a motion to approve the April 23, 2015 Board Meeting minutes.  Frank Carotenuto seconded the motion and the motion passed by unanimous voice vote.

Treasurers Report:
Sam reported that as of August 31, 2015 the Association has $45,479.48 in the Operating account and $248,063.02 in Reserves.  The Association is in good shape and all bills are paid.  Butch VanGraafeiland made a motion to accept the Treasurers report.  Mary Dillon seconded the motion and the motion passed by unanimous voice vote.

Old Business:
Bill Allen reported that the door installation has been completed.  Bill stated he will continue to look for plugs for the hole in the door frames where the screws are.  Frank informed the Board that he has a friend that is a cabinet maker coming over and will ask his opinion.

New Business: 
Budget mailing to owners:  Frank Carotenuto made a motion to approve the mailing of the 2016 Proposed Budget to the owners.  Butch VanGraafeiland seconded the motion and the motion passed by unanimous voice vote.
Rec Room Refurbishing:  Bill spoke of the sewer line back up the last time the rec room was rented. Due to the fact it will happen again, we’re in the process of getting bids to refurbish the bathrooms and rec room.  We hope to have the bids by the next meeting and expect the cost to be in excess of $40,000.

Future Projects (in order of priority):

  1. Pool Refurbishing:  The bid from McRoberts Pools has been received.
  2. Rec Room/Bathroom Refurbishing:  Bids are being compiled
  3. Property Lighting:  New lighting will be looked into.
  4. Tennis Courts:  Varsity Courts has been contacted and has sent a bid for the repair of the tennis courts and add the striping for pickle ball.
Next Board Meeting:  The next scheduled Board meeting will be Thursday, November 5, 2015 at 6:00 p.m.

Adjournment:
With no further business to discuss, Mary Dillon made a motion to adjourn the meeting at 6:35p.m.  Frank Carotenuto seconded the motion and it passed by unanimous voice vote.

Respectfully submitted,
Kathy Watts
Kathy Watts, CMCA, LCAM 
Dragon Property Management
Board of Directors, Hidden Harbor Owners Association, Inc.