Hidden Harbor

Minutes of the Meeting of the
Hidden Harbor Board of Directors
On September 22, 2016 in the onsite clubhouse

Call to Order:  
Mary Dillon called the meeting to order at 6:00 p.m. 

Establishment of Quorum:
Board members present were Mary Dillon-Vice President and Director Frank Carotenuto. Sam Bovalino-Treasurer/Secretary, Butch VanGraafeiland and Ken Lewis were present via speak phone.  Richard Marquis and Bill Allen-President were not able to attend.  Kathy Watts represented Dragon Property Management.  

Approval of Minutes from May 26, 2016:
Sam Bovalino made a motion to approve the May 26, 2016 Board Meeting minutes.  Frank Carotenuto seconded the motion and the motion passed by unanimous voice vote.

Treasurers Report:
Sam reported that all bills are current and the Reserves are being funded on time.  As of August 31st, the budget is approximately $2,000 under budget.

Unfinished Business:
Condo Doc Revision Update:  Tabled until next meeting

Additional Cameras:  Additional cameras have been installed at the clubhouse.  Additional bids are being compiled on replacing the other existing camera in the complex.

New Business:

Parking Sticker:  The Board authorized the researching of costs for the utilization of parking stickers.  

Fire Sprinkler Retrofit:  Kathy reported that the Association did reach the majority of “yes” votes needed to opt out of the fire sprinkler retrofit.  Out of the 84 units, 62 voted “not” to install the sprinklers.  A copy of the Certificate will be in the next mailing and since it’s a legal document, it’s suggested you keep it with your other unit paperwork.

Brighthouse/Charter Contract:  Kathy presented the new contact for bulk cable and explained that it would take the place of our current contract, being for 5 years, give some additional channels and there will be no cable increase in 2017.  Butch VanGraafeiland made a motion to accept the contract.  Frank Carotenuto seconded the motion and it passed by unanimous voice vote.

Approval to mail out the 2017 Proposed Budget to owners:  Frank Carotenuto made a motion to authorize management to mail out the proposed budget.  Mary Dillon seconded the motion and it passed by unanimous voice vote.  Kathy stressed the importance of sending in the vote on whether to fully fund the Reserves or partially fund the Reserves.
 

Future Projects (in order of priority):

  1. Patio/Balcony Alum Railings:  Bids will be complied
  2. Property Lighting:  New lighting will be looked into.
  3. Tennis Courts:  Varsity Courts has been contacted and has sent a bid for the repair of the tennis courts and add the striping for pickle ball.  The project is on hold.  
Announcements:  
None at this time

Next Board Meeting:  The next scheduled Board meeting will be November 10, 2016 for the Budget approval.  

Adjournment:
With no further business to discuss, Sam Bovalino made a motion to adjourn the meeting at 6:40p.m.  Frank Carotenuto seconded the motion and it passed by unanimous voice vote.

Respectfully submitted,

Kathy Watts
Kathy Watts, CMCA, LCAM 
Dragon Property Management
Board of Directors, Hidden Harbor Owners Association, Inc.