Minutes of the Organizational Meeting
Hidden Harbor Board of Directors
Held Immediately After the Annual Meeting
On April 28, 2016, in the onsite clubhouse
Call to Order:
Bill Allen called the meeting
to order at 6:00 p.m.
Establishment of Quorum:
Board members present were
Bill Allen-President, Mary Dillon-Vice President, Sam Bovalino-Treasurer/Secretary
and Directors Frank Carotenuto, Butch VanGraafeiland and Richard Marquis.
Ken Lewis was present via speak phone. Kathy Watts represented Dragon
Approval of Minutes from
January 20, 2016:
Butch VanGraafeiland made
a motion to approve the January 20, 2016 Organizational Meeting minutes.
Mary Dillon seconded the motion and the motion passed by unanimous voice
Sam reported that the refurbishing
is with the budget constraints.
Rec Room/Pool Refurbishing
Rec room - Bill reported
that we’re on schedule and the meeting was held so owners could see the
progress. There will be a final “punch” list before the final payment
is made. We’re also getting a bid on building a covering over the
front door which will also come from Reserves. Cameras will
be installed in the clubhouse to deter any vandalism or damage; cameras
will also be installed outside in the pool area. Andy Cherry has
offered his expertise in researching the best cameras to purchase.
Pool refurbishing – Kathy
reported that the pool is also on schedule and will be open for use no
later than Mother’s Day weekend.
It again was stressed that
it’s very important for owners and unauthorized persons stay out of the
Board Change: Bill
announced that long time Board member, Bob Philbrook, has sold his unit
and resigned from the Board. The Board and owners thank him for his
years of service to the community.
Reserve Study: The
bid for the Reserve Study was presented to the Board members for review.
Sam felt that since the clubhouse and pool have just been refurbished,
it’s not necessary to spend the funds at this time. The issue
has been tabled and there’s a possibility it can be incorporated in the
None at this time
Future Projects (in order
Pool Refurbishing: Will
be completed in May.
Rec Room/Bathroom Refurbishing:
Will be completed in May.
Property Lighting: New
lighting will be looked into.
Patio/Balcony Alum Railings:
Bids will be complied
Tennis Courts: Varsity
Courts has been contacted and has sent a bid for the repair of the tennis
courts and add the striping for pickle ball. The project is on hold.
Next Board Meeting:
The next scheduled Board meeting will be May 19, 2016 at 6:00 p.m.
Mary Dillon stated that she
plans to work with the Board to aggressively address some of the overall
maintenance that may have been neglected. It is her intention to assure
that the whole of Hidden Harbor from Building 1 through Building 7 is kept
in pristine condition.
he Board again thanked Barbara
Ursin for continuing to be the landscaping liaison.
With no further business
to discuss, Frank Carotenuto made a motion to adjourn the meeting at 6:40p.m.
Butch VanGraafeiland seconded the motion and it passed by unanimous voice
Kathy Watts, CMCA, LCAM
Dragon Property Management
Board of Directors, Hidden
Harbor Owners Association, Inc.