Hidden Harbor

Minutes of the Organizational Meeting of the
Hidden Harbor Board of Directors
Held Immediately After the Annual Meeting
On April 28, 2016, in the onsite clubhouse

Call to Order:  
Bill Allen called the meeting to order at 6:00 p.m. 

Establishment of Quorum:
Board members present were Bill Allen-President, Mary Dillon-Vice President, Sam Bovalino-Treasurer/Secretary and Directors Frank Carotenuto, Butch VanGraafeiland and Richard Marquis.  Ken Lewis was present via speak phone.  Kathy Watts represented Dragon Property Management.  

Approval of Minutes from January 20, 2016:
Butch VanGraafeiland made a motion to approve the January 20, 2016 Organizational Meeting minutes.  Mary Dillon seconded the motion and the motion passed by unanimous voice vote.

Treasurers Report:
Sam reported that the refurbishing is with the budget constraints.

Unfinished Business:
Rec Room/Pool Refurbishing Update:

Rec room - Bill reported that we’re on schedule and the meeting was held so owners could see the progress.  There will be a final “punch” list before the final payment is made.  We’re also getting a bid on building a covering over the front door which will also come from Reserves.   Cameras will be installed in the clubhouse to deter any vandalism or damage; cameras will also be installed outside in the pool area.  Andy Cherry has offered his expertise in researching the best cameras to purchase.
Pool refurbishing – Kathy reported that the pool is also on schedule and will be open for use no later than Mother’s Day weekend.  

It again was stressed that it’s very important for owners and unauthorized persons stay out of the construction site.

New Business:
Board Change:  Bill announced that long time Board member, Bob Philbrook, has sold his unit and resigned from the Board.  The Board and owners thank him for his years of service to the community.

Reserve Study:  The bid for the Reserve Study was presented to the Board members for review.  Sam felt that since the clubhouse and pool have just been refurbished, it’s not necessary to spend the funds at this time.   The issue has been tabled and there’s a possibility it can be incorporated in the 2017 budget.  

Committee Reports:
None at this time

Future Projects (in order of priority):

  1. Pool Refurbishing:  Will be completed in May.
  2. Rec Room/Bathroom Refurbishing:  Will be completed in May.
  3. Property Lighting:  New lighting will be looked into.
  4. Patio/Balcony Alum Railings:  Bids will be complied
  5. Tennis Courts:  Varsity Courts has been contacted and has sent a bid for the repair of the tennis courts and add the striping for pickle ball.  The project is on hold.
Announcements:  
  • Mary Dillon stated that she plans to work with the Board to aggressively address some of the overall maintenance that may have been neglected. It is her intention to assure that the whole of Hidden Harbor from Building 1 through Building 7 is kept in pristine condition.
  • he Board again thanked Barbara Ursin for continuing to be the landscaping liaison.
Next Board Meeting:  The next scheduled Board meeting will be May 19, 2016 at 6:00 p.m.

Adjournment:
With no further business to discuss, Frank Carotenuto made a motion to adjourn the meeting at 6:40p.m.  Butch VanGraafeiland seconded the motion and it passed by unanimous voice vote.

Respectfully submitted,

Kathy Watts
Kathy Watts, CMCA, LCAM 
Dragon Property Management
Board of Directors, Hidden Harbor Owners Association, Inc.