Hidden Harbor

Minutes of the Hidden Harbor Board of Directors Board Meeting
Held on April 25, 2013, in the onsite clubhouse

Call to Order:  
Richard Kleinhans called the meeting to order at 6:00 p.m.  Vice President Bill Allen, Treasurer/Secretary Sam Bovalino and Directors Richard Marquis, Mary Dillon, Ken Lewis and Butch Vangraafeiland were also in attendance.  Bob Philbrook attended by conference line and Frank Carotenuto was not able to attend.  Kathy Watts represented Dragon Property Management. With a quorum of Board members established, the meeting continued.  

Bill Allen made a motion to delay the meeting until the guest from unit 206 exits the meeting or the Sheriff would be called on the non-emergency number to remove the guest.  Mary Dillon seconded the motion and the motion passed by unanimous voice vote.

After a lengthy discussion where it was stressed that a POA can only be used when the deeded owner is not present, Sam Bovalino made a motion to accept the POA presented by unit 206 as long as the meaning of a POA is adhered to.   Butch Vangraafeiland seconded the motion and the motion passed by unanimous voice vote.

The meeting resumed at 6:20 pm.

Approval of Minutes from March 21, 2013:
Sam Bovalino made a motion to approve the March 21, 2013 Board Meeting minutes with the changes discussed.  Bill Allen seconded the motion and the motion passed by unanimous voice vote.

Financials Report:
Treasurer Sam Bovalino reported that as of March 31, 2013, the Association account balances were Operating:  $25,671.34 and Reserves:  $259,384.03.  Sam stated we’re in good financial shape, all bills are current and the Reserves are being funded as required.

Unfinished Business:
Parking lot at all Bldgs:   
Sam Bovalino will be meeting with one of the bidders and will make his recommendation.  The Board voted to approve the project with a cap of $12,000. 

Door Committee Report:
Butch presented a report on the cost of new doors for the community.  The doors are up to code and would be at a cost of approximately $700.00 per door.  Sam stated that the Association is responsible for door replacement, per the Docs, and there are not funds available at the present to replace the doors.  Sam Bovalino made a motion that since the doors are still able to be repaired it will be addressed with the 2014 Budget.  Butch Vangraafeiland seconded the motion and the motion passed by unanimous voice vote.  The Board thanked Butch, Mary and Bill for getting the information on doors. 

New Business:
Canine Issues:
Kathy presented the Board with an overview of the property and suggested areas that could be used as dog walking areas.  Those areas are the car washing area, the island on the south side of the Bldg. 2, 3 & 4 parking lot and the area north of Bldg. 1 next to the tennis courts.  The new areas will have signage and a map of the areas will be posted on each bulletin board.  The common areas between Buildings 1 & 3 and between 4, 5 & 6 will have signage of “No Dogs Allowed”.  Bill Allen made a motion to approve the plan.  Mary Dillon seconded the motion and the motion passed by unanimous voice vote.

Next Board Meeting:  The next scheduled Board meeting will be scheduled in the fall.  If an emergency comes up that requires a meeting, it will be called at that time. 

Adjournment:
With no further business to discuss, Bill Allen made a motion to adjourn the meeting at 6:30 p.m.  Sam Bovalino seconded the motion and it passed by unanimous voice vote.

Respectfully submitted,

Kathy Watts
Kathy Watts, CMCA, LCAM 
Dragon Property Management
Board of Directors, Hidden Harbor Owners Association, Inc