Minutes of the Hidden Harbor Board of Directors Board Meeting
Held on April 25, 2013,
in the onsite clubhouse
Call to Order:
Richard Kleinhans called
the meeting to order at 6:00 p.m. Vice President Bill Allen, Treasurer/Secretary
Sam Bovalino and Directors Richard Marquis, Mary Dillon, Ken Lewis and
Butch Vangraafeiland were also in attendance. Bob Philbrook attended
by conference line and Frank Carotenuto was not able to attend. Kathy
Watts represented Dragon Property Management. With a quorum of Board members
established, the meeting continued.
Bill Allen made a motion
to delay the meeting until the guest from unit 206 exits the meeting or
the Sheriff would be called on the non-emergency number to remove the guest.
Mary Dillon seconded the motion and the motion passed by unanimous voice
After a lengthy discussion
where it was stressed that a POA can only be used when the deeded owner
is not present, Sam Bovalino made a motion to accept the POA presented
by unit 206 as long as the meaning of a POA is adhered to.
Butch Vangraafeiland seconded the motion and the motion passed by unanimous
The meeting resumed at 6:20
Approval of Minutes from
March 21, 2013:
Sam Bovalino made a motion
to approve the March 21, 2013 Board Meeting minutes with the changes discussed.
Bill Allen seconded the motion and the motion passed by unanimous voice
Treasurer Sam Bovalino reported
that as of March 31, 2013, the Association account balances were Operating:
$25,671.34 and Reserves: $259,384.03. Sam stated we’re in good
financial shape, all bills are current and the Reserves are being funded
Parking lot at all Bldgs:
Sam Bovalino will be meeting
with one of the bidders and will make his recommendation. The Board
voted to approve the project with a cap of $12,000.
Door Committee Report:
Butch presented a report
on the cost of new doors for the community. The doors are up to code
and would be at a cost of approximately $700.00 per door. Sam stated
that the Association is responsible for door replacement, per the Docs,
and there are not funds available at the present to replace the doors.
Sam Bovalino made a motion that since the doors are still able to be repaired
it will be addressed with the 2014 Budget. Butch Vangraafeiland seconded
the motion and the motion passed by unanimous voice vote. The Board
thanked Butch, Mary and Bill for getting the information on doors.
Kathy presented the Board
with an overview of the property and suggested areas that could be used
as dog walking areas. Those areas are the car washing area, the island
on the south side of the Bldg. 2, 3 & 4 parking lot and the area north
of Bldg. 1 next to the tennis courts. The new areas will have signage
and a map of the areas will be posted on each bulletin board. The
common areas between Buildings 1 & 3 and between 4, 5 & 6 will
have signage of “No Dogs Allowed”. Bill Allen made a motion to approve
the plan. Mary Dillon seconded the motion and the motion passed by
unanimous voice vote.
Next Board Meeting:
The next scheduled Board meeting will be scheduled in the fall. If
an emergency comes up that requires a meeting, it will be called at that
With no further business
to discuss, Bill Allen made a motion to adjourn the meeting at 6:30 p.m.
Sam Bovalino seconded the motion and it passed by unanimous voice vote.
Kathy Watts, CMCA, LCAM
Dragon Property Management
Board of Directors, Hidden
Harbor Owners Association, Inc