Hidden Harbor

Minutes of the Board Meeting of the
Hidden Harbor Board of Directors
On April 24, 2014, in the onsite clubhouse @ 6pm


Call to Order:  
Bill Allen called the meeting to order at 6:00 p.m. 

Establishment of Quorum:
Board members present were Bill Allen-President, Mary Dillon-Vice President, Directors Ken Lewis, Frank Carotenuto and Richard Marquis.  Sam Bovalino-Treasurer/Secretary, Directors Bob Philbrook and Butch Graafeiland were not able to attend Kathy Watts represented Dragon Property Management.  

Approval of Minutes from March 27, 2014 Board Meeting:
Frank Carotenuto made a motion to approve the March 27, 2014 Board Meeting minutes.   Mary Dillon seconded the motion and the motion passed by unanimous voice vote.

Financial Report:
Kathy reported for Sam that as of March 31, 2014 the Association has $24,997.54 in the Operating account and $288,178.53 in Reserves.  The Association is in good shape and all bills are paid.  One unit is in foreclosure and one has been sent to the attorney for collection.  The association has a Certificate of Title to the foreclosed unit and is renting it out.  Richard Marquis made a motion to approve the financial report.  Frank Carotenuto seconded the motion and the motion passed by unanimous voice vote.

Unfinished Business:
Landscaping:   

  • Lor-Del presented a drawing for replanting the front of the rec room and the south side of the parking lot for $800.  Ken Lewis made a motion to approve the plan. Mary Dillon seconded the motion and it passed by unanimous voice vote.
  • Lor-Del also presented an estimate to replace a total of 132 viburnum and 20 variegated arbor colas around all 7 buildings for a total of $1,705.25.  Ken Lewis made a motion to approve the plan.  Mary Dillon seconded the motion and it passed by unanimous voice vote.
  • Mary Dillon made a motion to appoint Barbara Ursin as the landscaping liaison.  She will work with Lor-Del to make sure the projects are completed in a timely manner.  Richard Marquis seconded the motion and it passed by unanimous voice vote.  
Pool Chaise Replacement:  12 chaise loungers were purchased and are now in use around the pool. 

Door Replacement Update-Building 5:  The doors are scheduled to be replaced May 28th and 29th.  All owners and residents received the first letter explaining the replacement and the second notice was posted on each door to advise residents of the installation date.

Patio/Balcony Repairs Update:  An inspection was completed and repairs are scheduled to begin on May 7th.  All owners involved will receive a letter advising them of the repairs and any special instructions.

Update on Revised Documents:  The draft on the revision condominium documents has been reviewed by the Board and Kathy has requested a motion for authorization to send the draft to attorney Paul Wean for review before itís mailed to the owners for an approval vote. An owner requested a committee of 2 Board members and 2 owners be established to review and possibly make additional changes which will then be presented to the Board for review.  It was felt that the draft had already been reviewed but owners and Frank Carotenuto made a motion to send the draft to the attorney for review with the possibility of also revising the ByLaws if advised.  Ken Lewis seconded the motion and it passed by unanimous voice vote.  

New Business:

Announcements:

Next Board Meeting:  The next scheduled Board meeting will be determined at a later time.

Adjournment:
With no further business to discuss, Mary Dillon made a motion to adjourn the meeting at 6:30 p.m.  Frank Carotenuto seconded the motion and it passed by unanimous voice vote.

Respectfully submitted,

Kathy Watts
Kathy Watts, CMCA, LCAM 
Dragon Property Management
Board of Directors, Hidden Harbor Owners Association, Inc.