Hidden Harbor

Hidden Harbor Owners’ Association, Inc.
Minutes of the Board Meeting
held on April 2, 2012 at 3:30 P.M.
in the onsite Clubhouse

1. Call to Order & Establishment of Quorum:
The meeting was called to order by President Richard Kleinhans at 3:30 pm. Vice President Bob Philbrook, Treasurer/Secretary Sam Bovalino, Directors Frank Carotenuto and Richard Marquis were also in attendance. Directors Ken Lewis and Bill Allen were not able to attend.  Four (4) unit owners attended along with Kathy Watts from Dragon Property Management. With a quorum of Board members established, the meeting continued.  

2. Approval of Minutes from the March 22, 2012 Board Meeting:
Richard Marquis made a motion to approve the minutes of March 22, 2012 as written. Bob Philbrook seconded the motion and it passed by unanimous voice vote.

3.    Financials:
Sam reported that the association is in good shape so far this year.  All bills are paid and the Reserves are being funded on time.

4.    Old Business:

  • Brighthouse Contract:  Brighthouse sent a proposal that they would replace the cable lines since they are very old and not able to handle the new services if the Board signs a new contract with the yearly increase fixed at no more than 6% instead of the 5% we have now. The attorney was contacted to review the contract the said in some cases the cable company has paid for the exclusive rights to the cable.  Kathy contacted Brighthouse and was told that it does sometimes occur but in that case, they would raise the rate to $38.00 per month instead of the $25.95 we’re presently paying.  Sam Bovalino made a motion to sign the contract with Brighthouse.  Frank Carotenuto seconded the motion and it passed by unanimous voice vote.
  • Discussion and vote on the pool heater estimate.  A bid was received for two (2) high efficiency 143,000 BTU heat pumps. Units offer a 7 year parts and 2 year labor full warranty and a lifetime warranty on the titanium heat exchanger for an installed price of $10,774.90 plus any additional cost of upgrading the electric service.  Frank Carotenuto made a motion to accept the proposal with the expenditure coming from the reserve Pool & Clubhouse line item. Bob Philbrook seconded the motion and it passed by unanimous voice vote.  Kathy will contact SunKraft for an estimate on the work that needs to be done in preparation for the heaters.
  • Discussion and vote on front entrance bid:  The Board reviewed the 2 bids from GoSigns.  Sign “A” is a 4x6 sign for $895.70.  Sign “B” is a 4x5 sign for $816.20.  Both bids include the permit and installation.  After a lengthy discussion, Sam Bovalino made a motion to go with Sign “B” for $816.20. Frank Carotenuto seconded the motion and it passed by unanimous voice vote.
  • The rec room roof is scheduled to be replaced on April 9, 2012.
5.    New Business:
  • Bob Philbrook requested he be replaced as Vice President since he’s not on site full time. Frank Carotenuto volunteered to service if the Board wished.  Richard Marquis made a motion for accept Frank Carotenuto as Vice President.  Bob Philbrook seconded the motion and it passed by unanimous voice vote.
  • Richard Kleinhans briefly discussed the situation in Orlando where the association is being sued for the actions of a volunteer.  Richard felt that the minutes needed to reflect that the only volunteers at Hidden Harbor were the elected Board Members and if the association does get volunteers, that the insurance policy be reviewed in order to protect he association.  Bob Philbrook made a motion to formally reflect the statement made by Richard.  Sam Bovalino seconded the motion and it passed by unanimous voice vote.
6.    Schedule date for next meeting:
The next meeting of the Association will be on scheduled at a later time.

8.     Adjournment:
With no further business to discuss, Frank Carotenuto made a motion to adjourn the meeting at 4:00 p.m.  Bob Philbrook seconded the motion and it passed by unanimous voice vote. 

Respectfully submitted,
Kathy Watts, CMCA, LCAM #27668
Dragon Property Management