Hidden Harbor

Minutes of the Board Meeting of the
Hidden Harbor Board of Directors
On March 27, 2014, in the onsite clubhouse @ 6pm


Call to Order:  
Bill Allen called the meeting to order at 6:00 p.m. 

Establishment of Quorum:
Board members present were Bill Allen-President, Mary Dillon-Vice President, Sam Bovalino-Treasurer/Secretary and Directors Bob Philbrook, Ken Lewis, Butch VanGraafeiland, Frank Carotenuto and Richard Marquis.   Kathy Watts represented Dragon Property Management.  

Approval of Minutes from February 27, 2014 Board Meeting:
Butch VanGraafeiland made a motion to approve the February 27, 2014 Board Meeting minutes.   Frank Carotenuto seconded the motion and the motion passed by unanimous voice vote.

Financial Report:
Sam reported that as of February 28, 2014 the Association has $13,588.29 in the Operating account and $288,080.93 in Reserves.  The Association is in good shape and all bills are paid.  

Unfinished Business:
Landscaping:   Kathy presented the Board with another bid from Barto Landscaping for the amount of $1,200 per month with a free month in March 2015.  This would be a savings of $4,620 per year for the association.  Ken Lewis made a motion to table the discussion until the next meeting.  Frank Carotenuto seconded the motion and it passed by unanimous voice vote.  
Lor-Del presented a drawing for replanting the front of the rec room and the south side of the parking lot.  Butch VanGraafeiland made a motion to table the discussion until the next meeting.  Mary Dillon seconded the motion and it passed by unanimous voice vote. 

Pool Chaise Replacement:  Butch VanGraafeiland made a motion to purchase 12 chaise loungers in white with blue trim from In The Swim Commercial Pool Supplies which comes with a 5 year warranty at a cost of no more than $3,000 with the funds to come from Reserves-Pool/Clubhouse.  Mary Dillon seconded the motion and it passed by unanimous voice vote.  

Update on Revised Documents:  The draft on the revision condominium documents has been reviewed by the Board and Kathy has requested a motion for authorization to send the draft to attorney Paul Wean for review before itís mailed to the owners for an approval vote. An owner requested he be allowed to see the revision before itís sent to the attorney to possibly offer suggestions. Ken Lewis made a motion to post the Draft of the Revised Documents on the web page with a note to send any suggestions to management no later than the 21st of April.  Butch VanGraafeiland seconded the motion and it passed by unanimous voice vote.  

New Business:
Speed bumps:  A letter was received from the City of Cape Canaveral stating on 1995 the law changed and speed bumps need to be changed to speed humps.  Management sent a letter to the city informing them that since the speed bumps were in place before the new law, they should be grandfathered in.  If the existing speed bumps need repairs, all will have to be either removed or replaced with speed humps.

Announcements:
Butch announced that the new doors for Building 5 should be in by the end of the month and that the installer will be contacting us to schedule a date for installation.  Kathy is in touch with a painter to get a bid on staining the doors after theyíre installed and also comprising a list of individuals for owners to call if they have a screen and/or storm door that needs to be reinstalled after the new doors are installed and stained.

Next Board Meeting:  The next scheduled Board meeting will be Thursday, April 24, 2014 at 6:00 p.m.

Adjournment:
With no further business to discuss, Butch VanGraafeiland made a motion to adjourn the meeting at 6:40 p.m.  Sam Bovalino seconded the motion and it passed by unanimous voice vote.

Respectfully submitted,

Kathy Watts
Kathy Watts, CMCA, LCAM 
Dragon Property Management
Board of Directors, Hidden Harbor Owners Association, Inc.