Hidden Harbor

Minutes of the Organizational Meeting of the
Hidden Harbor Board of Directors
On March 26, 2015, in the onsite clubhouse


Call to Order:  
Mary Dillon called the meeting to order at 6:00 p.m. 

Establishment of Quorum:
Board members present were Bill Allen-President (by speaker phone), Mary Dillon-Vice President, Sam Bovalino-Treasurer/Secretary and Directors Frank Carotenuto, Bob Philbrook, Butch VanGraafeiland, and Richard Marquis.  Director Ken Lewis was not able to attend.  Kathy Watts represented Dragon Property Management.  

Approval of Minutes from February 26, 2015:
Mary Dillon made a motion to approve the March 26, 2015 Board Meeting minutes.  Frank Carotenuto  seconded the motion and the motion passed by unanimous voice vote.

Treasurers Report:
Sam reported that as of February 28, 2015 the Association has $12,203.87 in the Operating account and $266,709.67 in Reserves.  The Association is in good shape and all bills are paid.  

Old Business:
Panel Doors:  The doors have been replaced for Buildings 7 and 1.  Building 2 will be notified of their door replacement date.  One quad will be completed each Wednesday so it will end up being one building per month being competed.  Once the building is completed, the stucco around the door frame will be repaired and unit numbers will be installed.  Residents are requested not to stick any numbers or alter the doors in any way.  
Pool Update:  There was a leak under the deck which has been repaired. 

New Business:  
Association Insurance Companies:  The policy for 2015-16 has been received and fortunately there’s a little bit of a decrease for the next year.
Building Signage:  This issue has been tabled until next month.

Motion to proceed with complaint in circuit court:  Butch VanGraafeiland made a motion that the law firm of Clayton & McCulloh be authorized to proceed with a Complaint in the Circuit Court of Brevard County, Florida and/or Arbitration Petition against Mr. Paul J Irvin and the Owner/Trustee of Condominium Unit 412 to enforce the Association’s documents regarding a continuing nuisance, a breach of the peace, rental and/or occupancy of the unit in violation of Association’s governing documents, or in violation of the Florida Condominium Act.  Mary Dillon seconded the motion and the motion passed by unanimous voice vote.  

Future Projects:
Property Lighting:
Pool Refurbishing:
Rec Room Refurbishing:
Tennis Courts:

Announcements:  An additional line to the door installation notice will state “per the Rules & Regulations, storm doors should be the dark bronze in color”.

Next Board Meeting:  The next scheduled Board meeting will be Thursday, April 23, 2015 at 6:00 p.m.

Adjournment:
With no further business to discuss, Mary Dillon made a motion to adjourn the meeting at 6:45p.m.  Bob Philbrook seconded the motion and it passed by unanimous voice vote.

Respectfully submitted,

Kathy Watts
Kathy Watts, CMCA, LCAM 
Dragon Property Management
Board of Directors, Hidden Harbor Owners Association, Inc.