Hidden Harbor

Hidden Harbor Owners’ Association, Inc.
Minutes of the Board Meeting
held on March 22, 2012 at 6:00 P.M.
in the onsite Clubhouse

1. Call to Order & Establishment of Quorum:
The meeting was called to order by President Richard Kleinhans at 6:00 pm. Vice President Bob Philbrook, Treasurer/Secretary Sam Bovalino, Directors Ken Lewis, Bill Allen and Richard Marquis were also in attendance. Frank Carotenuto was not able to attend.  Three (3) unit owners attended along with Kathy Watts from Dragon Property Management. With a quorum of Board members established, the meeting continued. 

2. Approval of Minutes from the March 1, 2012 Board Meeting:
Bob Philbrook made a motion to approve the minutes of March 1, 2012 and the closed Board meeting of March 1, 2012 as written. Bill Allen seconded the motion and it passed by unanimous voice vote. 

3.    Financials:
Sam reported that the association is in good shape so far this year.  All bills are paid and the Reserves are being funded on time.

4.    Old Business:

  • Discussion and vote on front entrance bid:  The Board reviewed the bid from GoSigns for a new entrance sign with the association name street number and logo for $779.10 including permit and installation plus the new bid presented by Ken Lewis for approximately $1200.  After a lengthy discussion, Bill Allen made a motion not to have a sign installed at this time. Ken Lewis seconded the motion and it passed by majority voice vote with Sam voting no.
  • Discussion and vote on the pool heater estimate.  Ted had researched the pump needed and also spoke to the maintenance personnel at Casa del Sol for information on what they had.  The owners of Chemical Pool & Spas also met with 3 Board members and management on the 19th of March to discuss the options and stated he would have bid for the Board before the meeting.  The bid was not received so the issue is on hold.  When the bid is received, the Board may call a special meeting to review the bid.

5.    New Business:

  • Brighthouse Contract:  Brighthouse sent a proposal that they would replace the cable lines since they are very old and not able to handle the new services if the Board signs a new contract with the yearly increase fixed at no more than 6% instead of the 5% we have now. Bill Allen made a motion to send the contract to the association attorney for review will special attention given to Section 3 - Exclusivity.   Bob Philbrook seconded the motion and it passed by unanimous voice vote. 
  • Kathy requested approval from the Board to post the Condo Docs, ByLaws and Rules & Regs on the web site.  The Board felt it wasn’t necessary but would be open to readdressing the issue in the future. 

6.    Announcements:

  • Bill Allen gave management a list of units that had personal items on common property and suggested notices be posted stating that all personal items not removed within 7 days will be disposed of by the association. 
  • Kathy stated that Hoskins AC gave a verbal bid of $1,700 to replace the outside condenser and to make other necessary repairs.  Kathy is looking into other avenues. 

 7.    Schedule date for next meeting:
The next meeting of the Association will be on April 26, 2012 at 6:00PM. 

8.     Adjournment:
With no further business to discuss, Bill Allen made a motion to adjourn the meeting at 6:40 p.m.  Bob Philbrook seconded the motion and it passed by unanimous voice vote. 

Respectfully submitted,
Kathy Watts, CMCA, LCAM #27668
Dragon Property Management