Hidden Harbor

Minutes of the Hidden Harbor Board of Directors Board Meeting
Held on March 21, 2013, in the onsite clubhouse
 

Call to Order:  
Richard Kleinhans called the meeting to order at 6:00 p.m.   Vice President Bill Allen, Treasurer/Secretary Sam Bovalino and Directors Richard Marquis, Bob Philbrook, Mary Dillon, Frank Carotenuto, Ken Lewis and Butch Vangraafeiland were also in attendance.  Kathy Watts represented Dragon Property Management. With a quorum of Board members established, the meeting continued.  

Approval of Minutes from February 28, 2013:
Frank Carotenuto made a motion to approve the February 28, 2013 Board Meeting minutes with the changes discussed.  Butch Vangraafeiland seconded the motion and the motion passed by unanimous voice vote.

Financials Report:
Treasurer Sam Bovalino reported that as of February 28, 2013, the Association account balances were Operating:  $20,093.84 and Reserves:  $255,727.91.  Sam stated we’re in good financial shape.

Unfinished Business:

New Business: 

Approval to mail newsletter and February minutes to owners:
Bill Allen made a motion to approval the mailing of the March Newsletter and the minutes from the February 28, 203 meeting.  Bob Philbrook seconded the motion and the motion passed by unanimous voice vote.

Replacement of front doors:
Butch spoke to a door professional in Melbourne and distributed information on a hurricane door for $695, installed.  Butch Vangraafeiland made a motion for a committee to be established to research doors and report their findings to the Board.  Mary Dillon seconded the motion and the motion passed by unanimous voice vote.  Butch Vangraafeiland, Bill Allen and Mary Dillon volunteered to serve on the committee.  

 Landscape program:
Butch Vangraafeiland made a motion to approve the proposal to replant the areas at Buildings 3 and 5 and to purchase a Ficus tree for the east side of Building 1 at a cap of $3,000 with the expenditure to come from the Operating Landscape Account.  Bill Allen seconded the motion and the motion passed by unanimous voice vote.

Walkway by 601 and 603:
There appears to be an area in the walkway between units 601 and 603 that may cause a tripping hazard.  This issue was tabled until the next meeting in order to inspect and plan the repair.

Parking lot at all Bldgs:   
Three (3) bids have been received for the repairs at Bldgs 2, 3 and 4, resealing and restriping of the parking lots.  Richard Marquis made a motion to approve the project with a cap of $12,000 with the expenditure to come from the Pavement Reserve account.  The company to do the project will be decided once the proposals are reviewed in detail.  Ken Lewis seconded the motion and the motion passed by unanimous voice vote.

Next Board Meeting:  The next scheduled Board meeting will be Thursday, April 25, 2013 at 6:00 p.m.

Adjournment:
With no further business to discuss, Bob Philbrook made a motion to adjourn the meeting at 6:45 p.m.    Butch Vangraafeiland seconded the motion and it passed by unanimous voice vote.

Respectfully submitted,

Kathy Watts
Kathy Watts, CMCA, LCAM 
Dragon Property Management
Board of Directors, Hidden Harbor Owners Association, Inc.