Hidden Harbor

Hidden Harbor Owners’ Association, Inc.
Minutes of the Board Meeting
held on March 1, 2012 at 6:00 P.M.
in the onsite Clubhouse

1. Call to Order & Establishment of Quorum:
The meeting was called to order by President Richard Kleinhans at 6:00 pm. Vice President Bob Philbrook, Treasurer/Secretary Sam Bovalino, Directors Ken Lewis, Frank Carotenuto Bill Allen and Richard Marquis were also in attendance. Five (5) unit owners attended along with Kathy Watts from Dragon Property Management. With a quorum of Board members established, the meeting continued.  

2. Approval of Minutes from the February 6, 2012 Board Meeting:
Sam Bovalino made a motion to approve the minutes of February 6, 2012 as written.  Bill Allen seconded the motion and it passed by unanimous voice vote.  

3.    Old Business:

  • Discussion and vote on front entrance bid:  The Board reviewed the bid from GoSigns for a new entrance sign with the association name street number and logo for $779.10 including permit and installation. Ken Lewis stated he’d get another bid so the issue was tabled until the next meeting.  


4.    New Business:

  • Discussion and vote on the pool heater estimate.  Ted had researched the pump needed and also spoke to the maintenance personnel at Casa del Sol for information on what they had.  This issue has been tabled until more bids are received. 
  •  Kathy presented the information for the dryer vent cleaning which will start on March 19, 2012.  All vents will be cleaned and it’s imperative that the attic access in the second floor units be clear.  Sam Bovalino made a motion to proceed with the vent cleaning and Dryer Fire is honoring the bid from May of 2011.  Frank Carotenuto seconded the motion and it passed by unanimous voice vote.  
  • Sam, Richard, Dick and Kathy met with Greg Thompson from Association Financials Services who made a presentation on his company’s collection program.  Their program will attempt to collection on past due accounts and also account that have already been written off as a bad debt at no cost to the association.  Bill Allen made a motion to contract with Association Financials Services and to start with two (2) accounts that have been written off.  Dick Marquis seconded the motion and it passed by unanimous voice vote.
  • Fill Allen made a motion to inventory who has items on the common property so a letter can be sent giving them 7 days to remove the items or the association will since it interferes with the landscaping and is against the Docs to have personal items on common property without specific permission.  Bill will do the inventory and relay his findings.  Frank Carotenuto seconded the motion and it passed by unanimous voice vote.
  • Sam Bovalino made a motion to close the Reserve account at BB&T and transfer the funds to Sunrise Bank and Wells Fargo in order to utilize a bank closer to the property and to receive higher rates.  Sam and Richard will determine the amounts that will be disbursed to each bank.  Ken Lewis seconded the motion and it passed by unanimous voice vote.  
5.    Schedule date for next meeting:
The next meeting of the Association will be the Annual Meeting on March 22, 2012 at 6:00PM.    

6.     Adjournment:
With no further business to discuss, Dick Marquis made a motion to adjourn the meeting at 6:35 p.m.  Bill Allen seconded the motion and it passed by unanimous voice vote. 

Respectfully submitted,
Kathy Watts, CMCA, LCAM #27668
Dragon Property Management