Hidden Harbor

Hidden Harbor Owners’ Assoc., Inc.
Minutes of the Annual Meeting
held Wednesday, January 20, 2016, at 6:00 p.m. 
  in the onsite clubhouse. 

Call to Order:  The meeting was called to order by President, Bill Allen at 6:00 P.M.  

Calling of Roll, certifying of Proxies and Establishment of Quorum:
Board members present were Bill Allen-President, Mary Dillon-Vice President, Sam Bovalino-Treasurer/Secretary and Directors Bob Philbrook, Ken Lewis, Frank Carotenuto, Butch VanGraafeiland and Richard Marquis.  Kathy Watts represented Dragon Property Management.  

Management reported having 21 units represented by proxy and 22 units represented in person, which did establish a quorum to begin the meeting.  The presence of forty-three units was required to hold this meeting.

Approval of Minutes from January 22, 2014 Annual meeting:
Sam Bovalino made a motion to approve the minutes from the January 22, 2014 annual meeting.  Butch VanGraafeiland seconded the motion and it passed by unanimous voice vote.
  
Report of Officers:
Report from the President

Bill Allen read from a list of accomplishments made by both the Board and Management in 2015:

  • We replaced all the unit entrance doors.
  • A bike rack to replace the one stolen has been installed at Building 1.
  • Exploring new types of floor covering for the breezeway areas. 
  • Improvement in the grounds thanks to volunteer Barbara Ursin.
  • Bill stressed that we often have volunteers and workers on the grounds doing work.  If anyone is not happy with what is being done, the person to contact is Kathy. She will note your concerns and contact the Board members about them. It would be inappropriate for anyone to confront or verbally abuse a volunteer or worker who is simply doing what they have been asked to do. We need to behave in a civilized manner toward one another.
Report from the Treasurer
Treasurer Sam Bovalino reported the Association ended the year 2015 at approximately $8,000 under budget.  There is also approximately $280,000 in Reserves.   Sam stated we’re in good financial shape.

Owner Input

  • Bob Philbrook reminded owners that Kabran AC is offering a $39 special to inspect the units.  Any owners interested in this service can call Bob Philbrook at 783-6832.
  • Owners requested information on exactly what changes were going to be made to the rec room and pool.  
Presentation of the 2016 Board Members:
As was noted in the mailing to all unit owners, Management introduced the 8 unit owners who volunteered to serve on the Board in 2016: Bill Allen, Sam Bovalino, Frank Carotenuto, Mary Dillon, Ken Lewis, Richard Marquis, Bob Philbrook and Butch Vangraafeiland. 

With no further business to discuss, Butch VanGraafeiland made a motion to adjourn the Annual meeting at 6:20 p.m.  Bob Philbrook seconded the motion and it passed by unanimous voice vote.
 
Respectfully submitted,

Kathy Watts
Kathy Watts, CMCA, LCAM 
Dragon Property Management for the Board of Directors, 
Hidden Harbor Owners Association, Inc.