Hidden Harbor

Hidden Harbor Owners’ Assoc., Inc.
Minutes of the Annual Meeting
held Wednesday, January 18, 2017, at 6:00 p.m. 
  in the onsite clubhouse. 

Call to Order:  The meeting was called to order by President, Bill Allen at 6:00 P.M. 

Calling of Roll, certifying of Proxies and Establishment of Quorum:
Board members present were Bill Allen-President, Mary Dillon-Vice President, Sam Bovalino-Treasurer/Secretary and Directors Ken Lewis, Frank Carotenuto, and Richard Marquis.  Butch VanGraafeiland was present via conference phone.  Kathy Watts represented Dragon Property Management. 

Management reported having 39 units represented by proxy and 12 units represented in person, which did establish a quorum to begin the meeting.  The presence of forty-three units was required to hold this meeting.

Approval of Minutes from January 20, 2016 Annual meeting:
Linda Allen made a motion to approve the minutes from the January 20, 2016 annual meeting.  Barbara Ursin seconded the motion and it passed by unanimous voice vote.

Report of Officers:

Report from the President
Bill Allen read from a list of accomplishments made by both the Board and Management in 2016:

  • We renovated the clubhouse and pool.
  • Cameras were installed at the pool area and in the clubhouse with the assistance of Andy Cherry who working many weeks until it was working properly.
  • Exploring new types of floor covering for the breezeway areas. 
  • Improvement in the grounds thanks to volunteer Barbara Ursin.
  • Bill stressed that we often have volunteers and workers on the grounds doing work.  If anyone is not happy with what is being done, the person to contact is Kathy. She will note your concerns and contact the Board members about them. It would be inappropriate for anyone to confront or verbally abuse a volunteer or worker who is simply doing what they have been asked to do. We need to behave in a civilized manner toward one another.
  • Bill thanked owners for the ping-pong table (Mike Hensley from 607) and flat screen TV (Tim Wood & Mike Carabis from 608) for the clubhouse.
  • We were fortunate that when Hurricane Matthew we suffered very little damage to the buildings but did lost a few trees.  Thanks to Bill Allen, Frank Carotenuto, Mary Dillon, Andy Cherry and Linda Allen for their assistance with picking up loose debris and taking it to the front of the property for pick up.
  • Numerous stump grinding should be completed by the end of the month.
Sam Bovalino was also thanked for keeping the finances under control.
  • Bill thanked Kathy Watts, management, for keeping the Board on the straight and narrow, providing assistance and always willing to take Board calls, even on nights and weekends.
  • Bill also stated that while some of our Board members do not line on site full time, the Board is a working Board.  We work together in the decision making process on items such as budgets, rules, personnel and improvement.  We all pay a monthly maintenance fee and we all have a vested interest in improving the property while keeping costs under control.
Report from the Treasurer
Treasurer Sam Bovalino reported the Association ended the year 2016 at approximately $17,000 under budget.  There is also approximately $164,000 in Reserves.   Sam stated we’re in good financial shape.

Owner Input

  • Barbara Ursin thanked the Board for their continued work
  • Jeff Parsons asked why the small bulletin boards by the mailboxes were removed.  Bill explained that most of them were damaged and for the past few months we’ve just been using the website and the 2 large bulletin boards for information.  When owners need to be notified immediately regarding an issue, a notice is placed on their door.   Ken Lewis made a motion to research costs for replacement.  There was no second but a second was not required for this action.  Kathy Watts stated she had already researched 18”x24” aluminum bulletin boards and they were approximately $200 each and we’d need 22 of them.  Kathy will look into other options.
  • Barbara Ursin stated that the wall on the south side and along A1A needed to be repainted.  Bill stated he would discuss the projection with Dana and some owners present offered their assistance in painting the walls as a community effort. 
  • Andy Cherry had asked each Board member to respond to a question of what they are contributing by being a Board member.
  • On February 5th, there will be a Superbowl Party in the clubhouse.
  • Movie Night” will be held on the last Thursday of the month.  The featured movie will be posted on the bulletin boards by the pool and west side of the clubhouse.
Presentation of the 2017 Board Members:
As was noted in the mailing to all unit owners, Management introduced the 7 unit owners who volunteered to serve on the Board in 2017: Bill Allen, Sam Bovalino, Frank Carotenuto, Mary Dillon, Ken Lewis, Richard Marquis and Butch VanGraafeiland. 

With no further business to discuss, Frank Carotenuto made a motion to adjourn the Annual meeting at 6:50 p.m.  Ed Ciercirski seconded the motion and it passed by unanimous voice vote.

Respectfully submitted,

Kathy Watts
Kathy Watts, CMCA, LCAM 
Dragon Property Management for the Board of Directors, 
Hidden Harbor Owners Association, Inc.