DESOTO ASSOCIATION CONDOMINIUM 

BOARD MEETING MINUTES
MONDAY, MARCH 09, 2015
 

CALL TO ORDER:  The meeting was called to order by Jill Vogel at 6:00 pm.

VERIFY QUORUM:  Jill Vogel, Vincent Santino, Pat Baldwin, Karen D’Amato, and Toni McCollom.  Kathy Watts represented Dragon Property Management.

APPROVAL OF MINUTES:  
Toni McCollom made a motion to accept the minutes from the February 23, 2015 Board Meeting as presented.  Pat Baldwin seconded the motion and it passed by unanimous voice vote. 

UNFINISHED BUSINESS:
Discussion on options for perimeter wood fence:  Jill and Tony Armes presented the bids for the fencing.  A letter has been drafted and sent to the attorney for review.  It will then be mailed to the properties bordering the fence and inform them of the fence removal and that if they wish pay an amount to be determined later, that the association would contribute 25% to their section of the fence.  Toni McCollom made a motion to contract with either Viking Fence or Carries Fence once a more detailed proposal is received.  Pat Baldwin seconded the motion and it passed by unanimous voice vote.

Kathy presented a letter and voting form that would be sent to all DeSoto owners requesting approval to use Painting Reserve funds to replace the west fence.  Other options included a special assessment of $400 or leaving the fence in disrepair which would affect property values.  Pat Baldwin made the motion to mail the letter to owners as stated above.  Karen D’Amato seconded the motion and it passed by unanimous voice vote.

Jill Vogel made a motion to mail a letter to the property owners bordering the west fence advising them of the plans for the fence once the attorney has reviewed the letter.   Pat Baldwin seconded the motion and it passed by unanimous voice vote.

NEW BUSINESS:
Vince Santino  suggested two ideas to increase the Reserve account.  One suggestion was to keep the monthly fees the same as they currently are but contract with the water company to install individual water meters for each unit and have owners pay for their own water.  It was noted that this idea had been looked into in the past and that there would need to be a special assessment for the cost of installing individual water meters of at least $1500-$2000 per unit.  Another suggestion was to cancel including cable in with the monthly fee and have owners purchase their own service.  This would entail paying an early termination fee to Brighthouse on our bulk cable contract.  Both would require condo document changes which would include a cost. Kathy explained that while this may increase the Reserve account, there would need to be 100% approval from owners and mortgage holders and the odds of the owners agreeing to essentially increase their monthly expenditure to over $400 per month was not very likely.

NEXT MEETING:  The next Board Meeting is scheduled for Monday, April 20, 2015 at 5:30pm. 

ADJOURNMENT:  With no further business to discuss, Toni McCollom made a motion to adjourn the meeting at 7:05pm.  Karen D’Amato seconded the motion and it passed by unanimous voice vote. 

Respectfully submitted,

Kathy Watts
Kathy Watts, CMCA, LCAM                      
Dragon Property Management