Minutes of the Board Meeting of the
Camelot Residences Association Inc.
On July 17, 2017, at the On-site Office
Call to Order:
Jerry Britton called the meeting to order at 6:00 p.m.
Establishment of Quorum:
Board members present were Gerald Britton-Vice President, Kim Lucks-Secretary-Treasurer and Directors Don Drake, Bill Galloway and Jason Andersen. Richard Stewart-President attended via speaker phone. Kathy Watts represented Dragon Property Management.
Approval of Minutes from May 22, 2017:
Kim Lucks made a motion to approve the May 22, 2017 Board Meeting minutes. Jason Andersen seconded the motion and the motion passed by unanimous voice vote.
Kim reported that the 2016 Year End Review has been received from the CPA. Reserves are being funded on schedule.
The committee will be meeting in August to begin work on the 2018 Budget. There will be an increase in 2018.
Roof update: The roof on Building E has been completed and the repairs to the other roof are being worked on. Kathy reminded the Board and owners that the repairs are a “bandaid” and not everything the consultant recommended so it will not be warranted. The color of any shingles replaced will be the color of the new shingles on Building E and are as close as possible to what’s already there.
Railing update: We still have only received the one bid from Rock Roofing. Kathy and Mike have been attempting to get more bids.
Shuffleboard court repair: Kathy again presented the bid from NIDY Company to repair the shuffleboard courts for $5,299.00 with the funds being used from Reserves. The shuffleboard courts are an amenity and must be kept up. Kathy and Mike both reported NIDY is the only company in the area that repairs shuffleboard courts. Kim Lucks made a motion to proceed with the project with the funds coming from the Painting Reserves. Jason Andersen seconded the motion and the motion passed by a majority voice vote with Bill Galloway voting against the motion.
Kathy reported that 3 units could be sold since the association has clear title to 2 of them and the 3rd just has a Titusville Utility lien of $623. Kathy advised the Board that the unit being used as an office (3152) did not have a clear title and is the bank decided to follow through with the foreclosure, the association would need to move to another location. Kathy will contact the attorney to see if he will attempt to negotiate a purchase price for the unit. Bill Galloway made a motion for management to proceed with listing the three (3) units with a realtor. Jason Andersen seconded the motion and the motion passed by unanimous voice vote.
Vehicles: Jerry will be tagging an unlicensed vehicle giving them 48 hours to register the vehicle or it will be towed.
Estoppel Fees: Management stated that estoppel fees have been increased per the Florida Statutes due to the additional responsibility and time involved in completing the form plus condominium questionnaires. The fees are not billed to the association.
Building Maintenance: Bill Galloway presented a list of some areas that need attention due to cracks in the buildings. Bill Galloway made a motion for Jim Puglise to review the list provided and give his recommendations on whether maintenance personnel can make the repairs or whether it needs to be farmed out. Don Drake seconded the motion and the motion passed by unanimous voice vote.
Next Board Meeting: The next scheduled Board meeting will be Monday, September 11, 2017 at 6:00 p.m. in the on-site office.
With no further business to discuss, Don Drake made a motion to adjourn the meeting at 6:50p.m. Jerry Britton seconded the motion and it passed by unanimous voice vote.
Kathy Watts, CMCA, LCAM
Dragon Property Management
Board of Directors, Camelot Residences Association, Inc.