Camelot

Minutes of the Board Meeting of the
Camelot Residences Association Inc.
On May 8, 2017, at the On-site Office

Call to Order:
Jerry Britton called the meeting to order at 6:00 p.m.

Establishment of Quorum:
Board members present were Gerald Britton-Vice President, Kim Lucks-Secretary-Treasurer and Directors Don Drake, Bill Galloway, Jason Anderson and Richard Wilson. Richard Stewart-President attended via speaker phone. Kathy Watts represented Dragon Property Management.

Approval of Minutes from April 10, 2017:
Kim Lucks made a motion to approve the April 10, 2017 Board Meeting minutes. Richard Wilson seconded the motion and the motion passed by unanimous voice vote.

Officer Reports:
Financials: Kim reported that the Reserves are being funded on schedule. Kim again stressed that the Roof Reserve was seriously under-funded. Kim suggested a 15 percent fee increase starting July 1st to $178.00 per month.

Old Business:
Roof update: Bids are being compiled for roof repair. Jerry Britton made a motion for all bids to be in within 2 weeks. Richard Wilson seconded the motion and the motion passed by unanimous voice vote.

Railing update: Mike reported that the bids for railings have not come in yet. Kathy reported again that she spoke to AB Enterprises and was given a ball park figure of $160,000 for the replacement with composite materials and approximately $85,000 for bronze aluminum. The bid received for composite from Rock Roofing is for approximately $180,000 and a bid for aluminum railings should be received soon. Mike received a third verbal in the $80,000-$85,000 range.

Pool monitor: A pool monitor has been hired for the summer and holidays starting Memorial Day and ending Labor Day.

Pet letters: Letters were sent to owners regarding the pets on March 29th giving residents 30 days to remove the pets. We’re keeping track of who have complied and will send additional letters at the end of April. Second letters will be sent certified notifying residents that fining will be the next step.

Tree trimming: Mike reported that he’s received 2 bids so far for tree trimming. One for $2,500 and one for $10,000 and since there’s quite a difference between the two, another bid has been requested. In order to expedite the work, Jerry Britton made a motion to put a cap of $5,000 on the work. Mike was instructed to contract the bidder with the lower bid and have them trim the major branches that may be in danger of falling and causing damage.

Amendment vote results: A total of 148 “yes” votes were needed for the amendment to pass and only 35 “yes” votes were received. Eleven (11) “no” votes were also received. Shuffleboard court repair: Kathy presented a bid from NIDY Company to repair the shuffleboard courts for $5.299.00 with the funds being used from Reserves. Kathy and Mike both reported NIDY is the only company in the area that repairs shuffleboard courts. Bill Galloway made a motion to collect more bids and stated he would acquire a company to repair the courts. Richard Wilson seconded the motion and the motion passed by unanimous voice vote.

Temporary personnel: Due to Jim being on medical leave, it was reported that maintenance may need assistance. There is a current resident who is experienced and will work on an as needed basis. Bill Galloway made a motion to hire Alan Kenney from 2965 as a needed basis with the approval of Mike Barnes and Kathy Watts. Richard Wilson seconded the motion and the motion passed by unanimous voice vote.

New Business:
Summer meeting schedule: It was suggested not to have a meeting in June or August unless absolutely necessary.

Correspondence: None at this time.

Announcements: None at this time.

Next Board Meeting: The next scheduled Board meeting will be Monday, July 10, 2017 at 6:00 p.m. in the on-site office.

Adjournment:
With no further business to discuss, Richard Wilson made a motion to adjourn the meeting at 6:45p.m. Jerry Britton seconded the motion and it passed by unanimous voice vote.

Respectfully submitted,

Kathy Watts
Kathy Watts, CMCA, LCAM
Dragon Property Management
Board of Directors, Camelot Residences Association, Inc.