Minutes of the Board Meeting of the
Camelot Residences Association Inc.
On April 10, 2017, at the On-site Office
Call to Order:
Richard Stewart called the meeting to order at 6:00 p.m.
Establishment of Quorum:
Board members present were Richard Stewart-President, Gerald Britton-Vice President, Kim Lucks-Secretary-Treasurer and Directors Don Drake, Bill Galloway and Richard Wilson. Director Jason Andersen was not able to attend. Kathy Watts represented Dragon Property Management.
Approval of Minutes from March 13, 2017:
Jerry Britton made a motion to approve the March 13, 2017 Board Meeting minutes. Richard Wilson seconded the motion and the motion passed by unanimous voice vote.
Financials: Kim reported that the Reserves are being funded on schedule. The concrete line item is over-drawn but it should be replenished by the end of the year. Kim also stated that the Roof Reserves were underfunded.
Pets: Owners have expressed their desire not to allow pets. A notice has been mailed to owners and residents informing them of the violation and giving them 30 days to comply. A second notice and fines may follow if not in compliance.
Roof update: A preliminary report was presented to the Board and maintenance for review and a more detailed report was sent to Management by Fed-Ex. The Board will work on specs so all bids for repairs are apples to apples.
Railing update: Mike reported that the bids for railings have not come in yet. Kathy reported again that she spoke to AB Enterprises and was given a ball park figure of $160,000 for the replacement with composite materials and approximately $85,000 for bronze aluminum. The bid received for composite from Rock Roofing is for approximately $180,000 and a bid for aluminum railings should be received soon. Mike received a third verbal in the $80,000-$85,000 range.
Pool monitor: Rich Stewart has put the employment information on a Florida employment website and has applications when contacted.
Tree trimming: Mike reported that he’s received 2 bids so far for tree trimming. One for $2,500 and one for $10,000 and since there’s quite a difference between the two, another bid has been requested. In order to expedite the work, Jerry Britton made a motion to put a cap of $5,000 on the work. When another bid is received and under the cap, it will be decided between which company will be awarded the contract. Rich Stewart seconded the motion and the motion passed by unanimous voice vote.
Speed bumps: Rich Wilson presented a plan to add more speed bumps in the community. The following motions were made:
1. Rich Wilson made a motion to add 7 more speed bumps. There was no second so the motion failed.
2. Kim Lucks made a motion to remove the speed bumps completely. Jerry Britton seconded the motion. Kim and Jerry voted “yes” and Rich Stewart, Rich Wilson, Bill Galloway and Don Drake vote “no”. The motion did not pass.
3. Kim Lucks made a motion to remove the speed bumps at the corners. There was no second so the motion failed.
Shuffleboard court repair: Kathy presented a bid from NIDY Company to repair the shuffleboard courts for $5.299.00 with the funds being used from Reserves. Bill Galloway made a motion to table this issue until the next meeting. Rich Wilson seconded the motion and the motion to table was passed by unanimous voice vote.
Correspondence: None at this time.
Announcements: None at this time.
Next Board Meeting: The next scheduled Board meeting will be Monday, May 8, 2017 at 6:00 p.m. in the on-site office.
With no further business to discuss, Rich Stewart made a motion to adjourn the meeting at 7:15p.m. Jerry Britton seconded the motion and it passed by unanimous voice vote.
Kathy Watts, CMCA, LCAM
Dragon Property Management
Board of Directors, Camelot Residences Association, Inc.