Minutes of the Board Meeting of the
Camelot Residences Association Inc.
On March 13, 2017, at the On-site Office
Call to Order:
Richard Stewart called the meeting to order at 6:00 p.m.
Establishment of Quorum:
Board members present were Richard Stewart-President, Gerald Britton-Vice President, Kim Lucks-Secretary-Treasurer and Directors Jason Andersen, Don Drake, Bill Galloway and Richard Wilson. Kathy Watts represented Dragon Property Management.
Approval of Minutes from February 15, 2017:
Kim Luck made a motion to approve the February 15, 2017 Closed Meeting minutes. Bill Galloway seconded the motion and the motion passed by unanimous voice vote.
Financials: Kim reported that the Reserves are being funded on schedule. The concrete line item is over-drawn but it should be replenished by the end of the year.
Pets: Owners have expressed their desire not to allow pets. Mike Barnes and Rich Stewart have a list of residents with pets. A notice will be mailed to owners and residents informing them of the violation and giving them 30 days to comply. A second notice and fines may follow if not in compliance.
Parking stickers: There’s a new form for parking stickers. They will be placed on vehicles without a sticker.
Roof update: A preliminary report was presented to the Board and maintenance for review and a more detailed report is being sent to Management by Fed-Ex.
Concrete update: Mike Barnes reported that the concrete repairs have been completed.
Railing update: Mike reported that the bids for railings should be in next week. Kathy reported that she spoke to AB Enterprises and was given a ball park figure of $160,000 for the replacement with composite materials and approximately $85,000 for bronze aluminum. The bid received for composite from Rock Roofing is for approximately $180,000 and a bid for aluminum railings should be received soon.
Slab leak protocol: Jerry Britton made a motion that all slab leaks are to be re-routed through the wall. When the leak is repaired, the association is responsible to repair the leak and the drywall. The OWNER is responsible for repairs/replacement of anything from drywall “in”, including but not limited to carpet, cabinets, painting, etc. Richard Stewart seconded the motion and the motion passed by unanimous voice vote.
Pool rules: Pool rules must be adhered to, furniture is to be placed at least 4 feet from the edge of the water. Richard Wilson made a motion to remove the dark line circling the pool. There is NO food allowed on the pool deck unless it’s a community sanctioned event. Jerry Britton seconded the motion and the motion passed by unanimous voice vote.
Pool monitor: Bill Galloway made a motion to hire a pool monitor for the weekends and holiday through the summer. Richard Stewart seconded the motion and the motion passed by unanimous voice vote. Mike Barnes will contact some companies and get prices.
Correspondence: None at this time.
Announcements: None at this time.
Next Board Meeting: The next scheduled Board meeting will be Monday, April 10, 2017 at 6:00 p.m. in the on-site office.
With no further business to discuss, Richard Stewart made a motion to adjourn the meeting at 7:10p.m. Jerry Britton seconded the motion and it passed by unanimous voice vote.
Kathy Watts, CMCA, LCAM
Dragon Property Management
Board of Directors, Camelot Residences Association, Inc.